Executive Administrative Assistant

Executive Administrative Assistant

My client is a PE‑backed healthcare company that seeks the highest level of customer service in all members of their team. They are hiring an Executive Administrative Assistant to support three C‑level executives. The office is located in Midtown East, Manhattan.

• Manage executives' calendars, coordinate appointments, meetings, and travel arrangements.
• Answer phones professionally, take messages, and manage email correspondence, ensuring timely responses and follow‑ups.
• Draft, edit, and format letters, memos, invoices, and reports with a keen eye for detail.
• Oversee office supplies inventory, place orders, maintain records, and perform basic bookkeeping tasks as needed.
• Attend meetings on behalf of executives, take detailed notes, and record minutes for distribution. Conduct research and compile data to support decision‑making and strategic planning; analyze incoming communications for priority and relevance.

• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Experience with basic bookkeeping and office management practices is a plus.