Office Manager

Position

Office Manager

Family and Community Engagement (FACE)

The Dougherty County School System is seeking an office manager to join our roster of experienced, motivated, and effective professionals. The Office Manager serves as the central point of contact for operations, providing administrative support to the principal, staff, students, and families. This position ensures the smooth daily operation of the school office by managing clerical functions, communication, scheduling, and records with a high level of professionalism, efficiency, and confidentiality.

• Diploma in Business Office Technology or equivalent;
• Two years of clerical experience in a school office or related setting;
• Experience in working with sensitive information; able to perform duties maintaining confidentiality along with a professional demeanor when interacting with staff;
• Experience in Microsoft and Google Suites;
• Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

• Strong communication skills, both written and verbal, with a customer service-oriented approach;
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively;
• Ability to ensure that all records are properly updated, and maintained in an accurate and confidential manner;
• Ability to work independently as well as part of a team, with a proactive and adaptable mindset.

• Manage day-to-day operations of the front office;
• Greet and assist staff and visitors;
• Maintain a welcoming, organized, and professional office environment;
• Answer phones, route calls, take messages, and respond to inquiries;
• Maintain office supplies and equipment; place orders as needed.

• Serve as liaison between the director, staff, and district personnel;
• Draft and distribute FACE communications, notices, and newsletters;
• Schedule meetings, appointments, and events;
• Maintain department calendar and coordinate logistics for events and meetings.

• Prepare reports and data for district use;
• Ensure compliance with confidentiality and data privacy policies.

• Assist with processing purchase orders, invoices, and reimbursements;
• Maintain petty cash and funds under district guidelines;
• Track and reconcile budget expenditures as directed by the director.

• Coordinate substitute coverage and maintain staff attendance records;
• Provide administrative support to the director and other staff members;
• Performs other such duties needed or assigned by the Supervisor.

• Ability to sit, stand, and walk for extended periods in an office or operations setting;
• Capability to lift and carry materials up to 25 pounds;
• Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;
• Ability to move between administrative offices and transportation facilities;
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FACE Director

Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide.

The Dougherty County School System does not discriminate on the basis of race, color, religion, age, sex, national or origin, or disability. The system reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.