Gift Administration Specialist

The American Technion Society (ATS) is currently seeking a Gift Administration Specialist to join their growing organization. This position is a hybrid New York Metro-based role.

Salary range: $65,

The American Technion Society (ATS) supports visionary education and world‑changing impact through the Technion‑Israel Institute of Technology. Based in New York City, it represents thousands of U.S. donors, alumni, and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. ATS employs a staff of 60+ that work from New York and in regional offices across the United States.

Cultivate a growing network of supporters who fuel the Technion’s global innovation engine to create a better future for Israel and humanity.

Together, as one team, we enable breakthrough science and engineering, the education of future leaders, and the strengthening of Israel and the global community through innovation.

ATS represents thousands of U.S. donors, alumni, and stakeholders, and has supported Technion scholarships, research, labs, and facilities for more than 80 years. Our team of 70+ professionals works across NYC and regional offices nationwide.

The Gift Administration Specialist reports to the Assistant Director, Database Services & Gift Administration and is responsible for coordinating all major gift administration processes. The incumbent is also tasked with performing other related duties as assigned to support the overall mission of the Advancement Services Team to record and report on all Gifts (online gifts, direct mail gifts, etc.) timely, accurately and completely.

• Be the point person for ensuring all major gifts are entered into our gift receiving paper‑save system with complete and accurate information
• Ensure the gift allocation, donor stewardship requirements and needed backup is part of every gift
• Manage the overall workflow and approval following up with the Development, Finance & Donor Relations teams as needed
• Assist in recommending and implementing industry best practices to enhance and improve performance of the Gift Administration unit

• Assist the team in all gift processing functions including, electronic check deposit and credit card processing, entering in gifts from our lockbox vendor as well as online gifts
• Handle tax letter preparation
• Maintains accurate records in Raiser’s Edge and ensures the integrity of all gift processing data

• Performs research, analysis and reporting on gifts and donor accounts
• Partners with Development team staff and internal stakeholders on any gift inquiries; responds to requests submitted to the Gifts email inbox and manages the Gifts project‑management tickets.
• Assist with preparing relevant gift schedules for the annual external audit
• Completes other special projects as assigned

• Bachelor’s degree or an equivalent combination of education and two years’ experience in a university, fundraising or development office of a not‑for‑profit preferred
• Data entry and administrative experience is a plus
• Highly proficient in Microsoft Office (Excel, Word, Outlook); experience with data entry in Raiser’s Edge a plus
• Detail oriented, organized, analytical, with strong verbal and written communication skills
• Demonstrated ability to provide excellent customer service; ability to work with multiple stakeholders and personalities
• Basic knowledge of financial analysis, gift reporting policies and procedures preferred
• Quick learner; aptitude to learn, interpret, apply and streamline a variety of complex policies and procedures with minimal guidance
• Must be able to handle confidential information with excellent judgement and discretion.
• Understand the sense of urgency around specific tasks or projects and the ability to prioritize and re‑prioritize, as needed
• Able to manage time well, juggle multiple priorities, and meet deadlines
• You are a good cultural fit for a close‑knit team. You are collaborative, direct, and comfortable working in a smaller…