Administrative Assistant, Executive

About MCU

At Municipal Credit Union, we believe that an incredible culture helps create a happy and motivated team that works hard to achieve the best results for themselves and their members. For more than 100 years, MCU has provided affordable financial products and convenient services to a membership base that is now comprised of over 600,000 individuals. With each new generation we interact with, we maintain the credit union promise of people helping people.

To help hard‑working New Yorkers build better tomorrows

Be New York's most loved financial institution by helping our members build their best financial futures

The Administrative Assistant provides comprehensive support to the manager, executive leadership, and various committees, ensuring efficient operations, accurate documentation, and effective communication across the organization. This role requires a detail‑oriented, proactive professional who can manage multiple priorities and maintain confidentiality.

• Coordinate and schedule meetings for executive leadership, including committee meetings
• Manage large‑scale meetings and coordinate internal and external participants
• Maintain and update executive calendars as needed
• Assist with travel and restaurant reservations
• Circulate, finalize, and collect signatures for documents as requested
• Record meetings and ensure accurate retention of approved policies and minutes in Smart Sheet for all committee meetings
• Assist with preparation and circulation of materials for meetings
• Process expense reports and invoices for the executive leadership team
• Assist with regulatory exams and internal audits by gathering and providing requested executive meeting materials
• Organize departmental mail and route pieces to appropriate leaders
• Order and organize supplies for the executive area and pantry
• Serve as in‑house notary as needed
• Support communications with executive correspondence as requested
• Monitor shared inboxes, acting when required or asking the manager as needed
• Compile and circulate materials for meetings and presentations

• Minimum of 3 years of experience in executive or committee‑level administrative support
• Associate's or Bachelor's degree in Business Administration or a related field
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with calendar management, document retention systems (e.g., Smart Sheet), and Microsoft Office Suite
• Ability to maintain a high level of confidentiality and use discretion to handle sensitive information
• Notary certification

Our Core Values are integral to who we are and who we hire. Living these values daily helps us attract the best and brightest talent and achieve unsurpassed results.

• Results – We are passionate about winning
• Agility – We proactively anticipate, respond, and pivot to ensure MCU wins
• Integrity – We operate with the highest ethical standards and honesty
• Belonging – We cultivate a culture of inclusion and teamwork
• Ownership – We take personal responsibility and hold ourselves accountable for results

The pay range for this position is between $21.15 and $33.03 per hour. Actual hourly pay offered may vary based on job‑related knowledge, skills, experience, and location. Employees in this position may also be eligible for overtime, discretionary bonus, and a 401(k) with a 6% employer match per pay period. Benefits include medical, vision, dental, life, and disability insurance, flexible paid time off, and 11 paid holidays annually.

Municipal Credit Union (MCU) is an Equal Opportunity Employer. MCU provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state or local laws.