Administrative Assistant ; Flushing YMCA

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and LEAP career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Flushing YMCA is seeking an Administrative Assistant. Under the supervision of the Early Childhood Director, the Administrative Assistant will play a critical role in the successful operation of the program. The Administrative Assistant will carry out daily administrative and operational responsibilities while maintaining excellent communications with the Early Childhood Director, staff and the branch. The individual will ensure an atmosphere of professionalism, friendliness, and safety within the facility.

• Ensure the health, safety, and well-being of participants in the program by providing appropriate supervision at all times.
• Maintain accurate program documentation (attendance, sign in/out forms, behavior reports, incident reports, and accident reports, as appropriate).
• Maintain attendance online systems, AS400,  and support Youth and Family data check work.
• Prepare attendance sheets and binders for all Pre-K and 3-K programs.
• Work cooperatively with professional staff, teachers, and other program and school staff.
• Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.
• Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.
• Serve as a positive role model for participants.
• Work with DOE school staff to ensure attendance and paperwork is collected (lesson plans, attendance sheets, etc.).
• Provide administrative assistance to other branch departments as needed.
• Organize special events and outreach.
• Other Duties as assigned.

• Associate’s degree and experience in a related field, or equivalent experience required. Bachelor’s degree preferred.
• Minimum of one (1) to three (3) years of administrative experience and experience working with staff and volunteers.
• Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization. If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

Job req
2815

Location Flushing YMCA, Queens, NY

Employment Type Full-Time / Regular

Seniority level Entry level

Job function Administrative

Industries Non-profit Organizations

EQUAL OPPORTUNITY EMPLOYER DRUG-FREE WORKPLACE
. Auxiliary aids and services are available upon request to individuals with disabilities.