Executive Assistant

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Act as a gatekeeper and liaison, managing communications and prioritizing incoming requests
• Prepare and edit correspondence, presentations, and reports
• Coordinate internal and external meetings, including investor and board-related materials
• Track action items and ensure timely follow-ups on key initiatives

• Oversee daily office operations to ensure a smooth and efficient work environment
• Manage vendor relationships (office supplies, IT support, facilities, etc.) and negotiate contracts where appropriate
• Coordinate office maintenance, space planning, and workplace organization
• Support onboarding and offboarding processes in partnership with HR
• Maintain office policies and procedures

• Assist with budgeting and expense tracking for office and executive-related costs
• Process invoices, expense reports, and reimbursements
• Support firm-wide events, offsites, and team meetings
• Maintain organized filing systems (digital and physical), including sensitive documents
• Assist with ad hoc projects across investment, operations, and compliance teams

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