Office Manager, SI Office

• Job Category:
  Building Operations & Maintenance
• Compensation: USD 62,868 - USD 81,208

Hours:

Full‑Time – 35 Hours

Work Location:

101 Tyrellan Ave, 2nd Fl, Staten Island, NY 10309

The Department of Design and Construction's Operations Division, Staten Island Borough Office, seeks an experienced and organized Office Manager. The selected candidate will assume overall responsibility for coordinating and overseeing the administrative support functions of the Staten Island Borough Office.

• Supervise administrative staff and provide support to field personnel.
• Create and maintain databases in coordination with other divisions.
• Process watermain shutdown requests for active projects.
• Manage Freedom of Information Law (FOIL) requests in collaboration with DDC Legal and project engineers.
• Coordinate with Engineers in Charge by updating monthly site lists.
• Maintain Protected Street Status records using the NYC Streets database.
• Prepare monthly infrastructure reports for Staten Island projects.
• Prepare and receive project boxes for archiving and liaise with the Records Unit for box pickup.
• Respond to homeowner and business complaints received via 311 calls and manage water main shutdown notifications.
• Oversee and maintain the visitor sign‑in log and records filing system.
• Approve conference room scheduling.
• Collaborate with building management and the Operations Facilities team on all facilities‑related matters.
• Monitor security cameras to ensure the safety and security of guests and staff.
• Submit monthly borough office reports.
• Serve as the backup liaison for Operations Technology and Innovation and assist the Assistant Commissioner with special projects as needed.

All candidates must be currently authorized to work full‑time in the United States. In compliance with Public Law 99‑603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension.

All educational credentials must be from a U.S. Department of Education‑recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service.

• A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above, OR
• High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties described above, OR
• Education and/or experience which is equivalent to the above; however, all candidates must have at least one year of experience as described in item 1.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.