Office & Operations Coordinator

At Relatable, we are seeking a detail-oriented and resourceful Office Coordinator to support the daily operations of our New York office. Reporting to and partnering closely with the Head of Office Operations, this role is instrumental in creating an efficient, welcoming, and high-functioning workplace experience for employees, leadership, clients, and visitors.

The Office Coordinator will oversee a variety of operational responsibilities, including office logistics such as facilities support, inventory management, process documentation, onboarding coordination, vendor management, and internal event execution. This position is ideal for someone who thrives in a fast-paced environment, takes initiative, considers themselves a problem solver and is eager to grow into a broader office leadership role over time.

As Relatable continues to expand, this role will contribute significantly to maintaining an organized, collaborative, and employee-focused office culture while supporting the evolving needs of a growing team.

• Support the daily operations of the office across multiple floors
• Assist with facilities coordination including maintenance requests, vendor visits, and office upkeep
• Help monitor office cleanliness, organization, and functionality
• Coordinate with building management and service vendors as needed
• Assist with workspace setup, desk assignments, and office layout changes
• Monitor conference rooms and shared spaces to ensure they remain functional and well maintained
• Maintain inventory of office supplies, snacks, beverages, and kitchen items
• Manage restocking and organization of common areas
• Track supply usage and coordinate ordering as needed
• Help maintain organized storage areas and office resources

• Partner with the Head of Office Operations to support company culture initiatives
• Assist with planning and execution of office events, team gatherings, and celebrations
• Help create a welcoming and positive workplace environment
• Support internal communications related to office updates and events

• Assist with new hire equipment ordering and set up
• Coordinate desk setup, office access, and welcome materials
• Help ensure new employees have a smooth first-day experience
• Provide general office support for employees as needed

• Assist with planning internal meetings, team offsites, and company events
• Support meeting logistics including room setup and vendor coordination
• Help manage office hospitality and guest experiences

• Assist with shipping, deliveries, and mail distribution
• Help coordinate vendor services and service schedules
• Support operational documentation and office procedures
• Provide additional administrative support for office operations as needed

• Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field preferred
• 2–5 years of experience in office coordination, workplace operations, administrative support, or similar roles in a fast-paced environment
• Experience supporting office events or workplace culture initiatives is a plus
• Proficiency in Microsoft Office Suite and Google Workspace; familiarity with workplace management or ticketing systems is a plus
• Strong organizational skills with the ability to manage multiple priorities and adapt to changing business needs
• Excellent verbal and written communication skills with a professional and approachable demeanor
• Highly detail-oriented with strong problem‑solving and follow‑through capabilities
• Proven ability to take initiative and work independently while collaborating effectively with cross‑functional teams
• Experience coordinating office logistics, facilities support, vendors, or workplace services preferred
• Comfortable managing calendars, meeting logistics, event coordination, and employee support tasks
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Strong customer service mindset with a passion for creating positive employee and guest experiences
• Ability to lift and move office supplies, packages,…