Legal Assistant​/Senior Legal Assistant

Legal Assistant / Senior Legal Assistant – New York (Hybrid Working Model)

This role provides administrative and corporate governance support to Springer Nature’s U.S. legal team, delivering expert advice and operational assistance.

• Manage calendars, schedules, and travel arrangements, including visa applications and expense processing.
• Organize meetings and conference calls; prepare related documents and presentations.
• Maintain physical and electronic files, and manage departmental office supplies.
• Process expenses and handle general clerical duties such as photocopying, mailing, and filing.
• Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets.
• Manage corporate secretarial functions for U.S. entities, including maintaining corporate books and records, preparing minutes and consents, officers’ certificates, and coordinating required state filings.
• Monitor alerts from corporate compliance services to respond to government filing requirements and legal notifications.
• Assist with KYC and other informational requests.

• Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files.
• Attend, keep minutes, and assist with the preparation of agendas for certain meetings involving major projects.
• Assist attorneys with litigation-related tasks such as document production.
• Assist with the creation of intercompany agreements, including the preparation of schedules and exhibits.
• Support due diligence efforts in M&A transactions.
• Assist with management of legal team databases and document management systems, including data entry and retrieval.
• Provide administrative support for trademarks.
• Maintain standard form/model legal documentation, department training, and research materials.
• Review physical mail and electronic communications sent to the New York legal department and delegate to the appropriate legal colleague or stakeholder.
• Support risk management oversight for U.S. market with Head of Legal Support learning and development administration, including the facilitation of GCO programs.

• Bachelor’s degree required.
• 4+ years of prior legal or high-level professional administrative experience, preferably in an international company.
• Corporate governance or company secretary experience or exposure required.
• Some familiarity with corporate law concepts.
• Strong organization skills and excellent time management.
• Excellent attention to detail, project management, and a high level of accuracy.
• Collaborative team player.
• Proficiency in Microsoft Office Suite; knowledge of Workiva, Freshdesk, SharePoint, iManage, and Xflow a plus.
• Professional verbal and written communication skills with the ability to communicate at all levels of the organization.
• High level of integrity and strong professional ethics.

• Medical, Dental and Vision
• 401(k) with company match and contribution
• Hybrid office working policy, Summer Hours, and paid time off
• Flexible Spending and Commuter programs
• Multiple Life insurance options
• Disability coverage
• Tuition Assistance
• Voluntary benefits:
  Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
• Employee Assistance Program
• Family friendly benefits and a variety of employee discounts

Annualized Base Salary Range:
Legal Assistant – $70,000 to $85,000;
Senior Legal Assistant – $85,000 to $100,000.

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