Senior Executive Assistant

Senior Executive Assistant

• Support multiple Senior Executives for Administrative needs
• Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Maintain executive calendar as needed; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Coordinate all related conference room needs, including any catering, audio/video conference set up, with Receptionist
• Coordinate client dinners & outings, as needed
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services, international data on corporate mobile
• Prepare all itineraries
• Coordinate expense reimbursement, with the FID Expense team, on a timely basis
• Process Invoices for Vendors, Conferences, Sponsor ships, Client dinners and Charity events
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
• Maintain filing system, correspondence, documents and personal files for Managers
• Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
• Send and retrieve faxes
• Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services
• Train new hires and temporary workers, on phones and all office routines/policy/procedures
• Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
• Handle personal work as directed

• Excellent communication, writing, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible to supporting multiple Senior Executives, that may change over time

• College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience)
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other applications helpful include Excel, PowerPoint, internet and research tools
• Solid typing skills (60+ wpm)
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:

Office Manger

Hours:

7:30 AM – 6:00 PM

Expected base pay rates for the role will be between $105,000 and $125,000 per year at the commencement of employment. Base pay will be determined on an individualized basis and is only part of the total compensation package, which may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. For more information, please visit: