Production Coordinator

We’re looking for a highly organized, adaptable Production Coordinator to support our growing Vayner

X Production Operations team. This role sits at the intersection of in‑house agency operations and traditional live‑action production—ideal for someone who thrives in logistics, cares about building process, and brings hands‑on set experience into an evolving, hybrid production environment.

• Support multiple Producers across a variety of brands, timelines, and deliverables, handling ad hoc tasks such as deck building, vendor outreach, and contract creation.
• Coordinate in‑person logistics as needed for production, such as stage holds, edit room holds, lunch orders, and customer services.
• Assist with onboarding of freelancers and vendors, ensuring required paperwork and documentation are completed and understood.
• Serve as a knowledgeable guide for freelance crews and vendors, helping them navigate internal processes, documentation, and expectations, and preparing documents to ensure proper workflow is maintained.
• Maintain an active pulse on each job to anticipate needs and provide proactive support to both internal teams and freelance partners.
• Assist with financial support: tracking costs, processing POs/invoices, updating actuals, and maintaining documentation.
• Assist with wrap submissions for productions, ensuring all required documentation has been submitted and filed in the right place.
• Maintain organized file structures, documentation, and archival systems for production materials.
• Handle liaising between Prod Ops, Pods, and other internal departments, such as finance and signatures, ensuring budgets and contracts are sorted into the appropriate places.
• Contribute to building a positive, collaborative production culture within an emerging hybrid agency/production model.

• 1–3+ years of experience in live‑action and/or post‑production coordinating (agency, production company, or set‑based experience all welcome).
• Proficient with Google Suite, Microsoft Suite administrative tools.
• Familiarity with production paperwork and crew/vendor processes.
• Exceptional organization, attention to detail, and follow‑through.
• Ability to thrive in a fast‑paced, ever‑evolving environment.
• Responsive to timely production needs, which could be outside standard working hours.

• Exact compensation may vary based on skills, experience, and location.
• Employer‑sponsored 401(k) with match.
• Medical, dental, and vision coverage.
• Unlimited PTO.
• Parental leave.
• Health and wellness benefits.

$60,000 - $65,000 USD.