Executive Assistant

Location

Brookfield Place, New York - 225 Liberty Street, 8th Floor Brookfield Culture

Support the executive team through comprehensive calendar and logistics management, presentation development, and complex travel coordination in a fast‑paced environment.

• Manage executive calendars in Outlook, coordinating meetings across multiple time zones.
• Develop and update PowerPoint presentations, incorporating charts, graphs, and images.
• Create, format, and maintain detailed Excel reports and Word documents.
• Prepare complex travel itineraries, manage travel profiles, and ensure documents are up‑to‑date.
• Balance conflicting priorities to manage workflow, meet deadlines, and support executive projects.
• Utilize analytical and business understanding to anticipate and fulfill executive needs.
• Proactively coordinate resources and personnel to address executive issues.
• Respond promptly with accuracy, courtesy, and professionalism.
• Perform additional administrative tasks such as mailing, copying, binding, invoicing, and other support as needed.
• Overtime as required.

• 5+ years of executive support experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Concur.
• Ability to handle confidential information discreetly.
• Strong written and verbal communication skills.
• Excellent organizational and prioritization abilities.
• Proactive, self‑directed, and collaborative team player.
• Basic experience with mail merges and expense management.
• Bachelor’s degree or equivalent work experience.

Salary range: $85,000 - $115,000.

Brookfield is committed to maintaining a positive work environment that is safe and respectful. We do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are an equal opportunity employer.