Executive Assistant, FPRS

Job Overview

The Executive Assistant will support the Head of Financial Protection & Retirement Solutions and one additional senior executive on the team. The role requires high emotional intelligence, interpersonal skills, technical capability with a suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs. The successful candidate will work closely with senior leadership and play a key role in the success of the organization.

• Provide proactive executive administrative support, ensuring excellent service and professionalism with every interaction.
• Demonstrate ability to solve problems and bring forward recommended solutions.
• Use excellent judgment, integrity, confidentiality, discretion, and diplomacy when dealing with sensitive correspondence, issues, and information.
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics, and resolve calendar conflicts.
• Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.
• Prioritize and manage own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
• Proactively address or resolve issues within own area of accountability and keep leadership informed of any matters requiring their attention.
• Collaborate with sourcing team and other necessary parties to initiate purchase orders (PO) and manage vendor payments effectively.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with special projects and perform additional assignments as needed—growth mindset.
• Maintain flexibility to work outside of regular business hours when needed.
• Remain flexible to travel as needed (up to 10% of time).

• Bachelor’s degree in business administration, related field, or relevant experience.
• 5+ years of experience as an Executive Assistant supporting C‑suite level senior executives.
• Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
• Strong knowledge of all audio‑visual setup (e.g., video conferencing) and ability to collaborate with the AV team as required by meeting requirements.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project management and event coordination.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Flexibility to work outside of regular business hours when needed.

Hybrid role – 3 days in office, 2 days WFH.

Location:

Hudson Yards.

$81,580.00 – $

• Benefits apply to full‑time eligible employees.
• Interns are not eligible for most company benefits.

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Guardian Life is not currently or in the foreseeable future sponsoring employment visas. In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship.