Executive Secretaries and Administrative Assistants

About US-
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Titles:
Executive Secretaries and Administrative Assistants
Duration:
Contract
Location:
Jamaica, NY (11434)
Job Timings: Mon-Fri (8:30-5pm)

Position summary:
Provides administrative and front-office support by managing calls and inquiries, coordinating schedules and appointments, handling correspondence and documentation, and utilizing office technology to ensure efficient daily operations.

Key Responsibilities:

• Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
• Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters.
• Uses various information technology applications such as email, database, spreadsheets and word processing applications.
• Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
• Makes copies of various documents, places them in proper files, and distrinutes them to appropriate staff.
• Composes, types, and distributes meeting notes, correspondence, and reports.