Part-Time Administrative Assistant

Position Overview

Hours: Approximately 20 hours per week

Schedule: Flexible; in-office presence required

Compensation
: $28–$35 per hour, depending on experience. Candidates with prior law office, professional services, office management, or operations experience may be considered at the higher end of the range.

We are a boutique immigration law firm located in Midtown Manhattan seeking a part-time Administrative Assistant to support the day-to-day operations of our office. This role includes responsibilities across office administration, scheduling, facilities coordination, vendor communication, document management, event support, and general operational support.

Our firm is guided by a commitment to doing things right, following through, and communicating clearly and directly. We are looking for someone who shares these values: a person who is detail-oriented, dependable, organized, discreet, and professional in all communications.

The ideal candidate will be comfortable managing both recurring administrative tasks and the daily needs of a busy professional office environment.

• Prior administrative, office assistant, office coordinator, or professional services experience preferred.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to handle confidential information with discretion.
• Dependable, proactive, and comfortable following through on tasks independently.
• Comfortable working in a small office environment and assisting with a broad range of administrative needs.
• Proficiency with common office technology, including email, scanning, document management, and basic software platforms.

OFFICE & FACILITIES MANAGEMENT

Mail & Document Management

• Organize, sort, and scan incoming mail.
• Scan case files and other firm documents as needed.
• Create Fed Ex/UPS shipping labels and make drop-offs at shipping locations as needed.
• Coordinate and oversee document shredding.

Vendor & Facilities Coordination

• Serve as the primary point of contact for office space maintenance issues.
• Coordinate with building management and vendors, including IT support, designers, copy services, contractors, and other service providers.

Supplies & Inventory

• Monitor and order office supplies as needed.
• Keep office supplies, shared spaces, and storage areas organized.

OPERATIONS SUPPORT

• Maintain and update firm data in Ninety, the firm’s management platform.
• Support the preparation and distribution of the firm’s company newsletter.