Executive Assistant - Private Equity

Overview

Our client, a leading Technology and Media Private Equity firm, is seeking to hire an Executive Assistant to join a team of seven administrative professionals for their 40-person midtown office. The position will be in-office five days per week.

• Schedule:
  
  5 days onsite – 9:00 AM to 6:00 PM.
• Calendar Management:
  Schedule and manage the executives’ appointments, meetings, and events. Coordinate with other team members to ensure alignment of schedules. Proactively follow up on action items as needed.
• Email and Communication:
  Screen, prioritize, and respond to emails promptly. Maintain clear and efficient communication channels.
• Travel Arrangements:
  Plan and coordinate travel arrangements, including flights, private charters, accommodations, and itineraries. Ensure that all travel plans align with the executives’ schedules and preferences.
• Document Management:
  Organize and maintain documents, files, and records. Ensure easy access to important information and data.
• Expense Management:
  Manage and reconcile expense reports, invoices, and reimbursements for the executives. Maintain accurate records of expenses on a weekly basis.
• Car Arrangements:
  Manage and coordinate the executives’ private driver on a week-to-week rotation basis.
• AD Hoc Projects:
  As requested, including personal projects, research projects, reservation requests, etc.
• Lunch Setup:
  Plating and serving lunch daily to CIO and picking up lunch orders as requested by other team members.
• Contacts:
  Maintain executives’ contacts to ensure information is accurate and up to date.
• CRM Management:
  Update Deal Cloud daily and track weekly calls with correct information.

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or in a similar administrative role, preferably within financial services.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint, others).
• Preferred 3+ years of experience in a corporate finance setting.
• Strong sense of responsibility and capacity to complete tasks swiftly and accurately with minimal supervision.
• Ability to anticipate needs and take initiative.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Discretion and professionalism when dealing with sensitive information.
• Adaptability and a willingness to learn and grow in the role.
• Team-oriented attitude with strong interpersonal skills and the ability to work effectively with diverse personalities.

Disclosure:
The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisements posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.