Executive Assistant

Position Profile

This is an exciting opportunity to provide executive administrative support to the VP of Specialty, Platform and Digital Solutions. The ideal candidate will be a motivated, self‑starter with exemplary planning and time‑management skills, the ability to work with limited direction and supervision, and a flexible schedule to accommodate overtime as needed. The selected candidate will manage a complex calendar, track key deliverables, coordinate travel and expenses, and maintain confidentiality while interacting with professionals at all levels of the organization.

• Proactively manage and coordinate the executive’s daily schedule, contacts, travel arrangements, meetings, conferences, and seminars.
• Arrange and schedule numerous meetings, determine the importance of requests, and maintain a high volume of communication via phone and email.
• Arrange travel and accommodations, including detailed itineraries, and process reimbursement and expense reports in accordance with established policy guidelines.
• Serve as a communication bridge, demonstrating leadership to maintain credibility and support with senior leaders.
• Execute complex event preparation—AV, room scheduling, telepresence events, etc.—and follow‑up, including preparing presentations, agendas, materials, documenting notes, and coordinating follow‑up items.
• Coordinate onboarding and off‑boarding of executive‑level leaders, including hardware requests, repairs, and space planning.
• Manage general office and administrative tasks: order supplies, renew memberships and subscriptions, manage distribution lists, photocopy, fax, deliveries, and more.
• Maintain departmental files, including electronic document systems, intranet sites, wikis, and web‑based project management tools.
• Create and edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines, and requests.
• Participate in meetings, take notes, and disseminate information to relevant stakeholders, including weekly email updates and drafting/editing correspondence.
• Manage special projects as designated and assist other department members as necessary.
• Perform other duties as assigned and assist with special projects as needed.
• Ability to travel up to 10% of the time to be onsite and available to leaders.

• 5+ years of administrative experience supporting senior leadership.

• Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint.
• Previous experience maintaining executive’s phone, calendar, work, and travel schedules using Microsoft Outlook.
• Experience with Concur Travel & Expenses tool.
• Strong interpersonal skills, including a professional phone manner and in‑person presence.
• Ability to work with and maintain confidential information.
• Experience taking detailed notes and extracting action items.
• Ability to understand priorities and adjust meetings and content appropriately.
• Ability to work independently.

• Bachelor’s degree or equivalent experience.

40

Full time

The typical pay range for this role is: $22.59 - $58.85. This pay range represents the base hourly rate or base annual full‑time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography, and other relevant factors. This position is eligible for a CVS Health bonus, commission or short‑term incentive program in addition to the base pay range listed above.

This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.