Executive Assistant

Job Description:

• Own and manage the CEO’s calendar, ensuring time is allocated effectively against company priorities
• Coordinate internal and external meetings, including leadership meetings, customer meetings, investor meetings, and board-related activities
• Manage complex travel planning, logistics, and itineraries
• Act as a gatekeeper and facilitator, helping prioritize inbound requests and communications
• Prepare meeting agendas, briefing materials, notes, and follow-up actions
• Track action items and ensure important commitments are executed on time
• Coordinate leadership offsites, team events, and executive meetings
• Build and maintain systems that improve organization, communication, and operational efficiency
• Manage sensitive and confidential information with absolute discretion
• Serve as a trusted operational partner to the CEO and leadership team
• Leverage AI and automation tools to improve productivity, organization, and workflow management

• 5+ years supporting founders, CEOs, executives, or senior leadership teams
• Exceptional organizational and project management skills
• Outstanding written and verbal communication abilities
• Strong judgment and ability to prioritize effectively in fast-moving environments
• Experience managing complex calendars, travel, and executive communications
• Ability to operate independently with minimal oversight
• High level of professionalism, discretion, and trustworthiness
• Strong attention to detail and follow-through
• Comfortable navigating ambiguity and shifting priorities
• Demonstrated ability to leverage technology, AI, and automation tools to improve productivity

• Competitive salary and equity package
• Significant opportunities to progress within the company and shape your career trajectory as we scale
• You’ll directly impact XBOW’s mission to revolutionize cybersecurity and protect organizations worldwide