Executive Assistant, Faculty; Satija and Knowles Labs

Responsibilities

• Manages complex calendars for group leaders. Includes scheduling meetings, conference calls, and interviews; responding to invitations; reserving locations; managing attendee lists, etc.
• Works through scheduling roadblocks using independent judgment and discretion wherever possible.
• Ensures group leaders are prepared for meetings and assists them with best managing their time.
• Coordinates events, meetings, and conferences, including A/V needs, catering, confirming attendees, booking locations, etc.
• Coordinates extensive travel arrangements. Prepares itineraries and documents to facilitate domestic and international travel by group members and job candidates.
• Prepares and processes expense reimbursements and tracks outstanding expenses.
• Maintains and updates group websites as papers are published and grants are funded.
• Supports group leaders when they are teaching: organizes the course calendar, arranges meetings with students, maintains the course website.
• Attends meetings to take notes, track action items, and follow up accordingly.
• Liaises with students and administrators at NYGC and other New York institutes (primarily Columbia University, NYU) for example to set up new hires, secure space, order computers and materials.
• Orders office supplies; performs filing, scanning and record‑keeping; proofreads, reviews, and edits documents as requested.
• Provides administrative support to other NYGC faculty on an occasional basis, as a backup for other administrative staff, if priorities permit.

• 5+ years of administrative experience, including calendar maintenance.
• Strong writing and editing skills, excellent attention‑to‑detail.
• Excellent competence with computers and communication tools, e.g., MS Office (Outlook, Word, Excel) and Slack.
• Exceptional time‑management and organizational skills, with the ability to appropriately balance multiple, competing priorities.
• Excellent verbal and written communication skills.
• Ability to anticipate needs and take action without requiring detailed direction in relation to routine responsibilities.
• Ability to maintain highest level of confidentiality and engender trust.
• Experience working in an academic, scientific or non‑profit environment preferred.
• Undergraduate degree preferred.

• Technical and Professional
  
  Skills:
  
  Consistently demonstrates skills and knowledge relevant for current role; strives to expand the depth and breadth of technical and professional skills; works with a high level of integrity; exhibits focus and discipline; appropriately prioritizes, manages expectations, and delivers on commitments.
• Collaborative & Communicative:
  Models collaboration and teamwork; brings out the best in others; effectively works with all levels, internally and externally; respects and embraces diversity; communicates clearly and listens carefully; uses good judgment as to what to communicate and when to do so.
• Adaptable & Innovative:
  Adaptable and embraces change; develops new insights and pursues improvements and efficiency; fosters exchange of new ideas; willing to challenge status quo; takes initiative and is solution‑oriented; engages in work with passion and curiosity.

This position is based onsite at the New York Genome Center.

The pay range for this position is $70-80,000 per year; the base pay offered may vary depending on job‑related knowledge, skills, and experience. We are also open to adjusting the role to an entry‑level position, with a revised salary range of $60–$70,000 per year, depending on qualifications and experience.

NYGC offers a full range of medical, financial, and other benefits as well as generous time off. This includes Medical/Dental/Vision for employees & dependent(s); vacation, holidays, sick and other leave, including a paid winter break; a 401(k) match; life insurance; flexible spending accounts; employee tuition reimbursement; flexible schedules and telework options for some positions; an employee assistance program; and much more.

We are committed to fostering a workplace environment that is welcoming and fair to all, ensuring that every employee has the opportunity…