Volunteer Timekeeper and Database Assistant

Volunteer Timekeeper and Database Assistant

Lighthouse Guild is the leading not‑for‑profit healthcare organization dedicated to addressing and preventing vision loss. Our mission is to provide exceptional services that inspire people who are visually impaired to attain their goals. We offer services, research, education, and advocacy to help people with low vision and blindness. Our vision is a world in which no person is limited by their visual capacity.

Location:

250 West 64th Street, 6th Floor, New York, NY 10023

This role is ideal for an individual with an interest in or experience with data management, non‑profit management, human resources administration, or business management, who also possesses a strong customer service orientation and excellent communication skills. You will support Volunteer Center operations by reviewing, gathering, and entering volunteer time data within the department’s time‑management system, Volgistics, and by ensuring consistency and accuracy across all program data platforms.

• Audit timekeeping records.
• Verify attendance and hours served, and follow up with volunteers to correct any discrepancies.
• Reconcile/synchronize timekeeping information across all platforms.
• Update volunteer assignments.
• Produce reports of various data points from multiple platforms and provide analysis as needed.
• Assist with processing new volunteers.
• Communicate with volunteers.
• Support the administrative needs of the department.

• Knowledge of Microsoft Word and Excel is required.
• Strong written and oral communication skills, including clear diction.
• The ability to follow instructions, take initiative, and apply critical thinking.
• Prior experience where customer service skills were used is preferred.
• Prior experience in an administrative capacity with data analysis and review is preferred.
• Knowledge of mathematical reasoning and analytical skills to avoid errors during work, required.
• Experience managing a project independently to completion, required.
• Ability to work independently and with little guidance, required.
• Ability to exhibit excellence in the execution of responsibilities, required.

The ideal candidate is available during business hours 9:00 a.m. – 5:00 p.m., Monday through Friday. Flexibility within these hours is acceptable, and office presence of at least 4 hours per day is requested. This is an in‑person opportunity. Masks are optional but recommended while on site at our headquarters when interacting with clients. Please submit a resume to volunteer and include the hours you are available to volunteer.

Direct all questions to the Stephen T. Pearlman Volunteer Center at (646) 874‑8688.

Business / Business Casual (no jeans or sneakers).

Age minimum (with adult): 18+;
Minimum age: 18+.

People with disabilities.

People with disabilities.