Executive Assistant; NYC – Hybrid

What we’re looking for:

Leo Berwick is looking for a highly organized and proactive Executive Assistant to join our team and support up to five Senior Leaders and their teams. This role is based in New York City and follows a hybrid work model, which requires 3–4 days per week in the office.

You’re the right fit for this role if you:

• Are highly organized and thrive in fast‑paced environments – juggling inboxes, travel, events, and shifting priorities with ease
• Bring a strong sense of urgency, can anticipate needs, and know how to effectively prioritize your time and others’
• Communicate clearly and confidently – in writing, in meetings, and with stakeholders at all levels
• Are tech‑savvy, detail‑oriented, and skilled at managing multiple priorities
• Embrace change with a growth mindset – always eager to learn, improve processes, and take on new challenges
• Are self‑motivated, reliable, and take pride in delivering polished, high‑quality work
• Solve problems proactively and work well both independently and within a team

• Unlimited paid time off including 2 weeks of disconnected time annually
• Cell phone stipend
• Pension & retirement contributions
• Monthly fringe benefit stipend (up to $400)
• Additional benefits to support your physical and mental wellness

• Executive Support: Provide high‑level administrative assistance to multiple Senior Leaders, managing calendars, inboxes, and shifting priorities with confidence and discretion.
• Document Management: Draft, format, and finalize client‑facing documents including proposals, contracts, invoices, and billing packages.
• Project Coordination: Help scope, initiate, and organize key details for client engagements across multiple, concurrent projects.
• Meeting Preparation & Execution: Prepare materials, presentations, and briefs; attend meetings to take accurate minutes and ensure timely follow‑up on all action items.
• Information Management: Proactively download and organize client data from secure data rooms or other sources to keep teams informed and on schedule.
• Inbox Oversight: Manage several inboxes and act as a key point of contact for internal and external communications. Track, prioritize, and summarize incoming messages. Schedule meetings, flag follow‑ups, and ensure appropriate prep materials are available. Brief Partners in advance and maintain clarity on what’s been sent and what’s pending.
• Event & Travel Logistics: Plan and coordinate travel arrangements, event logistics, venue bookings, and expense submissions.
• Office Oversight: Oversee day‑to‑day office operations, including vendor coordination, space planning, and general facilities management to ensure a well‑functioning and professional workplace environment.
• Special Projects: Take on ad hoc assignments and assist with operational needs as they arise, always with a solutions‑oriented approach.

• 5+ years of progressive administrative experience, ideally in a start‑up or high‑growth setting.
• Experience supporting senior leaders in a fast‑moving organization.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and strong attention to detail.
• Professionalism, discretion, strong interpersonal skills and a high level of integrity.
• Ability to anticipate needs, juggle multiple priorities, and adapt quickly to shifting demands.
• Comfortable navigating ambiguity and contributing to process‑building in a growing company.

Leo Berwick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, age, ancestry, color, creed, disability status (physical or mental), gender, marital status, legally‑protected medical condition (including pregnancy), national origin, religion, gender identity or expression, genetic information, sexual orientation, military, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.