Ops Admin Assistant - Nonprofit; Manhattan | Health Insurance

Operations Administrative Assistant (Non-Profit) - Manhattan

• Full-time

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, Down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services, and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

AHRC NYC is looking to hire an Operations Administrative Assistant (OAA) for their Manhattan Day Program.

Salary: $39,000 per year. In addition, this position comes with a comprehensive benefit package that includes free medical insurance at no cost to you.

Location: 2080 Lexington Ave, Manhattan

The OAA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the OAA performs entry-level administrative activities for a work unit; processes data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file materials into appropriate file systems.
• Perform operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• Prepare and process invoices in Workplace and reconcile petty cash.
• Receive and process information of a confidential nature; ensure such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

• High School Diploma or G.E.D. plus 1–3 years of related work experience, or an associate's or Bachelor's degree plus 6 months – 1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e‑mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience working with individuals with developmental disabilities is preferred.

• Free medical insurance (single & family plans)
• 403(b)
• 403(b) match
• Paid training
• Health savings account
• Life insurance
• Paid time off (sick, personal and vacation)
• Referral program
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.

All information will be kept confidential according to EEO guidelines.