Specialist; On-Site

Position: Staff Specialist (On-Site)
Location: Upton

The mission of the legal office of Brookhaven National Laboratory (BNL) is to further the Laboratory’s strategic goals by protecting and preserving the Laboratory’s legal, ethical, and financial integrity and reputation.

The objective is to provide world-class legal services to support the world-class science being performed s is accomplished by providing strategic legal advice and counsel and seeking to ensure that all members of the Laboratory staff conduct their activities in accordance with applicable law and standards consistent with the goals, vision, and values of the Laboratory.

Position

Description:

Brookhaven National Laboratory’s (BNL’s) Office of General Counsel, is seeking a Staff Specialist who will be the sole support for a variety of complex and independently driven activities. Reporting directly to the General Counsel (GC) the incumbent will develop, monitor, and update processes for a number of established and evolving requirements. The incumbent will serve as a point of contact and liaison for the GC and the Lab population.

Essential Duties and Responsibilities:

Assist the GC in management of OGC and budget matters

Provide general administrative support to OGC, including calendar management, meeting and activity coordination, travel planning, filing, expense reporting and other administrative duties as required

Provide specialized legal administrative support to OGC in connection to internal and external investigations, administrative filings, and litigation

Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary

Assist the GC in performing the role of Secretary to the Board of Directors, including creation of agendas, board communications, collection and preparation of board materials and taking of meeting minutes

Work with the OGC attorneys and staff in maintaining the Laboratory’s external activity and conflict of interest reporting system and act as primary contact for Laboratory in understanding and complying with the requirements

To the extent applicable, understand and manage Laboratory insurance coverage, including renewal applications in consultation with an outside broker and in coordination with other relevant departments

Assist with Freedom Of Information Act (FOIA) requests as needed

Maintain all OGC files, documents, and resources and help to identify paths to modernize and update OGC filing and knowledge management systems

Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary

Perform factual research and, with assistance, legal research

Perform records research

Prepare written reports and PowerPoint presentations for training

Other duties as assigned

Required Knowledge, Skills, and Abilities:

Bachelor's degree in related business field or equivalent experience, generally based on the basis of 2:1 (experience: college) years, plus four years related work experience. Additional education in fields specifically related to the position requirements may offset qualifying experience

Ability to write, edit, and proofread content (articles, Lab-wide messages, business reports, presentations), work closely with subject matter experts and management, and develop strategies to achieve management goals via a variety of communications (website, videos, articles, emails, etc.)Excellent written and verbal communication skills.

Ability to identify and resolve problems within own area of responsibility

Demonstrated excellence in verbal and written communications

Demonstrated ability to show initiative and determine priorities

Excellent interpersonal skills and ability to work collaboratively

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and familiarity with other commonly used tools and platforms (e.g., Docu Sign, Zoom, Adobe Acrobat, etc.)Preferred Knowledge, Skills, and Abilities:

General familiarity with environmental laws and regulations, litigation procedure, contracts, corporate governance, and/or ethics

Pa…