Administrative and Events Coordinator

Practising Law Institute (PLI) educates and informs lawyers and other professionals with innovative programs, publications, podcasts, and additional resources. With a sterling reputation developed over 90 years, PLI is a trusted source of professional development and knowledge for the legal community. A nonprofit organization, PLI is also known for its dedication to providing pro bono training and resources to ensure access to justice.

PLI’s client base includes a large array of prestigious law firms, corporations, and government agencies. We are also proud to have recently been named one of the “Brands That Matter” by Fast Company. More information about PLI may be found on our website (Use the "Apply for this Job" box below)..

PLI is searching for an administrative professional to fill the role of Administrative and Events Coordinator (responsibilities and qualifications are described below). Work in a collaborative environment with a diverse, employee community where staff enjoy a generous benefits package and a genuine commitment to a work-life balance (4+ weeks of paid time off and hybrid remote/in‑person schedules for most roles).

The Administrative and Events Coordinator will support the needs of the Senior Program Attorney ("PA") in the preparation and presentation of continuing legal education (CLE) programs. The Administrative and Events Coordinator must have excellent writing and editorial skills with impeccable attention to detail. Experience working with attorneys and/or high‑profile executives is strongly preferred.

• Collaborate with PA on an ongoing basis to ensure the continuing legal education programs are executed seamlessly.
• Maintain and update the portal and/or Salesforce database regularly, taking special care to ensure all program and faculty details are complete and correct, and appropriately track and update information, communicating all changes to other departments as needed.
• Communicate effectively and efficiently with faculty (speakers) and internal PLI departments via phone and email. Communication includes but is not limited to:
• Preparing and sending standardized letters and correspondence
• Requesting and tracking the receipt of all required forms and materials – e.g. releases, bios, Course Handbook materials, PowerPoint presentations, etc.
• Tracking/updating contact and marketing listing information
• Assisting with speakers’ requests
• Respond to all communications (internal and external) in a timely manner, keeping PA up to date on the status of ongoing projects.
• Work with PA to prepare and submit Course Handbooks for publication, including but not limited to obtaining reprint permission from copyright holders.
• Assist with pre‑program preparation, including assembly of Chair Packets, program binders for the PA and Coordinator, AV schedules, and press lists.
• Process registration lists and other reports as requested by PA.
• Act as the "face" of the program on the day of the live program. Greet faculty and attendees at the registration desk and inform them of necessary information.
• Answer emails and any incoming telephone calls in a friendly and professional manner, respond to inquiries and provide assistance as necessary. Keep PA informed of all communications and actions taken in response to inquiries.
• Review and edit marketing pieces, including brochures, flyers, letters, emails, annual report, and catalog copy.
• Input PA's revisions to annual and newly created Program Budgets on a timely basis.
• Calculate speakers’ CLE (or other continuing professional education) credits.
• Perform other administrative tasks, as needed.
• Arrange conference calls, special meetings, and faculty dinners.
• Maintain awareness of multiple programs at different stages of development.
• Other duties, as assigned.

• A bachelor’s degree and 2-5 years of administrative support experience.
• Superior knowledge and comfort with various software programs, including Microsoft Word, PowerPoint, and Excel. Experience with Salesforce is a plus.
• Excellent organizational and interpersonal skills are required, in addition to superior oral and written communication skills.
• Must be a self‑starter, capable of…