Office Coordinator - School of Business - Siena University

Job Description:

Siena University invites applications for the position of Office Coordinator in the School of Business. This highly visible role supports the Dean and School leadership while overseeing daily office operations, coordinating events and communications, and providing front-line service to students, faculty, and external partners.

The Office Coordinator plays a critical role in advancing Siena's commitment to a student-centered, values-driven educational environment by fostering a welcoming, efficient, and collaborative community.

• Office Operations & Administrative Support:
  Manage daily operations of the School of Business office, including purchasing, budgeting support, and facilities coordination.
• Serve as the primary point of contact for visitors and inquiries, ensuring a professional and welcoming experience.
• Provide administrative support to the Dean and School leadership, including calendar management, meeting coordination, and confidential communications.

• Coordinate School of Business events, including lectures, advisory council meetings, open houses, and student programming.
• Support outreach and engagement initiatives that strengthen connections with students, alumni, and external stakeholders.

• Assist with academic processes such as student inquiries.
• Provide front-line support to students and collaborate with faculty and administrators to enhance student success.

• Manage internal and external communications, including email, social media, and printed materials.
• Promote School initiatives and events in alignment with Siena's brand and mission.

• Recruit, train, and supervise student assistants, providing mentorship and meaningful work opportunities.

• Bachelor's degree or equivalent experience.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and related systems.
• Three or more years of administrative or office support experience.
• Experience in higher education or a business school environment.
• Familiarity with financial, purchasing, or student information systems.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Strong interpersonal skills and commitment to inclusive, student-centered service.
• Sound judgment and discretion with confidential information.
• Reports to:
  
  Dean, School of Business.
• Status:
  Full‑time, administrative/support staff.
• Location:
  
  Siena University campus.

Pay Rate: $21.41 per hour

* The hiring pay rate above represents the University's good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law.

Siena University offers a generous benefit package to eligible full‑time employees. The highlights include:

• Retirement plan contribution equal to 10% of compensation (as defined under the plan) after meeting the plan's eligibility requirements.
• Tuition reimbursement and exchange opportunities for eligible employees, spouses, and dependents.
• Health, dental and vision insurance.
• Eligible University employees enjoy a work schedule that includes half‑day Fridays in the summer and an expansive holiday schedule, including up to two weeks off during winter break.
• Other perks currently include complimentary breakfast Thursdays in the dining hall, access to University community lectures and productions, complimentary University gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more.

Siena University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.