Administrative Assistant ; NY HELPS

Job Responsibilities

• Manage the bi-weekly “no claim” list for the Albany office and find the correct claims for bills with missing information.
• Manage various department files, documents, and folders.
• Assist with the management of the direct deposit program.
• Assist with the employer form filing initiative by making employer phone calls.
• Assist with granting and removing e-case access to NYSIF vendors.
• Maintain department spreadsheets and employer contacts.
• Assist employers with the EFROI (Electronic First Report of Injury) claim filing process.
• Assisting with other various projects and duties within the NYS segment.

• Journey‑level title:
  Two years of experience in administrative support, which includes use of office software, provision of customer service, business writing, and/or office administration.
  • Associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
• Competitive appointment:
  • Reachable on current Civil Service eligible list for this title.
  • Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 of Civil Service Law. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S‑grades or one M‑grade. Eligible titles include, but are not limited to:
    Office Assnt 2, Program Aide.
• Reinstatement:
  Candidates who have held Administrative Assistant 1 title, or a transferable title, may be eligible for consideration for reinstatement.
• 55b/55c Program appointment:
  This position may be designated 55b/c and is subject to verification of applicant eligibility.
• Background checks may be required.
• NYSIF does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.
• NYSIF is not currently enrolled in eVerify.

• Competitive compensation
• Future career growth potential
• Open and supportive team‑based environment
• Plentiful vacation, personal, and sick time off
• Paid state and federal holidays
• Affordable health insurance plans
• Dental and vision benefits provided at no additional cost
• Retirement options
• Public Student Loan Forgiveness (PSLF)
• Possibility of telecommuting, flextime, and Alternative Work Schedules (AWS)

For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.