Executive Assistant​/Office Manager – Family Office

Job Description:

A small Family Office based in Westchester is seeking an Executive Assistant/Office Manager to assist with a close-knit family office and support the C-Level Officers. This position offers the opportunity to take on a variety of responsibilities, learn about business management, and maintain a strong sense of autonomy.

Job Responsibilities:

• Manage both corporate and personal expenses, reconcile credit cards, and prepare monthly expense reports for C-Level Officers
• Conduct specialized research reports as needed
• Book travel arrangements and manage calendars
• Coordinate with vendors across different states for additional properties
• Greet clients and guests, acting as the face of the firm
• Serve as gatekeeper and liaison
• Maintain an orderly office by ordering supplies, answering phones, and greeting visitors
• Manage conference room and conference call schedules
• Assist in deal proposals and contract compilation

Job Requirements:

• Bachelor’s Degree is mandatory
• Experience supporting C-Suite executives or founders
• Minimum of 5 years of executive support experience

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