Administrative Assistant
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-06-17
Listing for:
Strategic Staffing Solutions
Full Time
position Listed on 2026-06-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
Administrative Assistant
New York, NY (Onsite)
Contract:
6 Months
Pay Rate: $35/HR
We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast‑paced, team‑oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion.
Key Responsibilities- Provide comprehensive administrative support to executives and team members
- Manage complex calendars across multiple time zones; prioritize and coordinate meetings
- Schedule and coordinate phone, video, and in‑person meetings, including logistics and materials
- Handle a high volume of calls and communications with professionalism and accuracy
- Arrange domestic and international travel, including itineraries and visa coordination
- Prepare and process expense reports and invoices in a timely manner (e.g., Concur)
- Coordinate internal and external meetings, including conference rooms, catering, and guest registration
- Perform general administrative tasks such as filing, scanning, document preparation, and data entry
- Maintain strict confidentiality when handling sensitive information
- Collaborate with team members to ensure seamless administrative coverage and support
- Ensure compliance with internal policies and approval processes
- Proven experience as an Administrative or Executive Assistant in a fast‑paced environment
- Strong calendar management experience, including multiple stakeholders and time zones
- Experience coordinating travel and processing expense reports
- Excellent written and verbal communication skills
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and remain calm under pressure
- High level of professionalism, discretion, and integrity
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom
- Experience with expense management tools such as SAP Concur
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