Executive Administrative Assistant

Location: New York

## Executive Administrative Assistant Apply remote type:
Remote locations:
United States of America, Frisco, Texas:
United States of America, New York, New York:
United States of America, Eagan, Minnesota time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
June 20, 2026 (11 days left to apply) job requisition :
JREQ
201166
** Executive Assistant
** The Executive Assistant & Project Manager is the operational and administrative engine of the Head of P&A’s office. This role exists to ensure the Head of P&A is always organized, prepared, and protected from logistical friction — freeing them and the Chief of Staff (CoS) to focus on strategy and high-impact work. This is not a traditional EA role. You will own the scheduling, logistics, tracking, and administrative coordination that keeps the Head of P&A’s office running with precision and reliability.

You are the person who makes sure nothing falls through the cracks — and who flags the ones that might before anyone else notices. Success in this role requires exceptional organizational skill, meticulous attention to detail, a bias for action, and the ability to manage competing priorities with calm and efficiency. Where the CoS drives strategy, you drive the systems and processes that make execution possible.
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* Location:

** preference for candidates located near our hub locations (MN/TX/MI/NY), but will consider remote candidates. As a hybrid employee you will go to the office 3 days a week. Must be based in the US.
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* About the Role:

** In this opportunity, as Executive Assistant you will:
* Manage the Head of P&A’s calendar with precision — prioritizing, protecting focus time, and proactively resolving conflicts.
* Coordinate all travel logistics, itineraries, and trip preparation, including pre-read assembly and post-trip follow-up tracking.
* Screen and triage incoming communications, flagging priority items to the Head of P&A and ensuring timely routing of requests.
* Prepare expense reports and manage administrative processes on behalf of the Head of P&A.
* Organize and coordinate internal and external meetings, including agenda preparation and logistics — ensuring the Head of P&A is set up for every engagement.
* Track and manage project timelines, deliverables, and action items across initiatives owned by the Head of P&A, ensuring nothing slips and status is always visible.
* Build and maintain project tracking systems that give the Head of P&A and CoS real-time visibility into progress, risks, and blockers.
* Coordinate logistics for cross-functional work streams — connecting the right people, scheduling working sessions, and ensuring outputs are documented and distributed.
* Compile and format project status reports and stakeholder updates, gathering inputs for the Head of P&A’s review before distribution.
* Monitor project and scheduling risks, flagging conflicts or blockers early so the Head of P&A and CoS can act before issues escalate.
* Maintain continuity in the Head of P&A’s office during travel or high-demand periods — keeping schedules on track, communications triaged, and logistics running without interruption.
* Compile, format, and edit presentations, briefings, and correspondence as directed by the Head of P&A or CoS — never for direct distribution without approval.
* Maintain the Head of P&A’s operational rhythm: managing weekly scheduling priorities, tracking follow-ups, logging action items from leadership meetings, and chasing completion.
* Act as the logistical point of contact between the Head of P&A’s office and internal teams — coordinating requests, routing information, and keeping the CoS informed of anything requiring their attention.
* Own the logistical preparation for leadership and segment meetings — scheduling, agenda formatting, pre-read assembly, and distributing materials — so the Head of P&A and CoS can focus on the content.
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* About You:

** You're a fit for the role or Executive Assistant if you have:
* 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders.
* 2+ years of experience supporting project coordination, including tracking timelines,…