Office Coordinator & Executive Assistant

Job Summary

Tilray is seeking an enthusiastic and highly skilled Office Coordinator to join our team in the NYC office. The ideal applicant will be a flexible problem‑solver who thrives on being organized, pays attention to detail, collaborates with others, and enjoys interacting with people. The person in this role will provide administrative support to C‑level executives, coordinate events, and manage the activities of a vibrant Manhattan office location as well as ad‑hoc projects.

USD $60–$70K annually, based on experience.

• Manage the day‑to‑day reception desk; welcome scheduled guests and visitors in person.
• Assist C‑level executives with travel and expense (T&E) and various projects on an ad‑hoc basis.
• Create and organize reference tools for the office (e.g., holiday calendar, travel schedules, communication of changes/updates to NYC office employees).
• Shadow multiple office positions and gain experience in a variety of tasks.
• Perform general office duties such as ensuring adequate inventory of supplies, stocking the kitchen, putting away groceries, maintaining common areas, and running errands.
• Perform research for various departments within the company as needed.
• Receive, sort, and distribute incoming mail for the office; coordinate pick‑up and delivery of express mail services (Fed Ex, UPS, etc.).
• Arrange daily lunch and catering logistics for internal/external meetings and special events.
• Coordinate and submit expenses in Concur.

• Positive, proactive and flexible disposition (no task too small).
• Strong problem‑solving skills.
• Highly reliable with an unquestionable work ethic; willingness to "roll up sleeves".
• Self‑starter able to work diligently, independently, and enthusiastically as part of a team.
• Able to grasp new knowledge quickly and become an expert in new skill areas.
• Very efficient, organized with excellent time‑management skills and attention to detail.
• Effective, clear communicator with a bias for keeping everyone up to date/in the loop.
• Ability to multi‑task and prioritize work.
• Ability to present self in a professional manner; maintains a high level of confidentiality and discretion.
• Team player who acts with discretion when handling confidential and sensitive information.

• Full‑time on‑site presence required in the Manhattan office; ability to report to the office on short notice when needed.
• Bachelor's degree ideal but not required.
• 3 to 5 years of direct administrative support experience in an office setting.
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Teams) is required; experience with automated expense management systems such as Concur is preferred.
• Ability to carry boxes (