Manager, Meeting and Events

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world’s top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Manager, Meeting and Events

New York

Regular

We have an opening for a Manager, Meeting and Events. The Manager, Meetings and Events leads, coordinates, and manages the planning and execution of internal office meetings and events across various size and scope for Paul Hastings’ New York Office. This role is responsible for managing all aspects of event logistics, budgeting, vendor coordination, attendee experience, and on‑site execution while ensuring events align with the firm’s culture, business objectives, and professional standards.

The Manager, Meetings and Events works under the direction of the Director of Business Operations and with internal and external clients throughout the event planning cycle to ensure a first‑class experience.

• Lead and facilitate local office internal and firmwide meetings and events, including partner meetings, practice group retreats, firmwide meetings and town halls, staff appreciation events, holiday celebrations, corporate events, and social responsibility events and annual partner meeting support;
• Meet with clients (internal and external) to discuss vision of the event and participate in client walkthroughs of the space;
• Develop event timelines, run‑of‑show documents, and communication plans;
• Manage pre and post‑event registration process, including organizing tracking, sharing event RSVP lists, and updating post‑event attendee lists. Work with internal firm resources and programs where applicable to manage online event registration websites and email communications;
• Coordinate meeting and event planning by collaborating with key firm resources regarding catering needs, audio‑visual, technology, transportation, and other related requirements;
• Serve in an on‑site event production capacity for all needs related to on‑site support including registration table staffing, coordination with on‑site AV vendors, etc.;
• Finalize all event floor plans; coordinate with facility and setup teams for proper setup;
• Create and oversee event budgets, ensuring cost‑effective practices while maintaining high standards;
• Collaborate with firm procurement team to negotiate pricing and contracts with event vendors;
• Ensure compliance with firm procurement, travel and reimbursement policies;
• Coordinate invoice processing, budget reconciliation and post‑event reporting;
• Oversee meeting details and assign tasks to team members and internal resources;
• Assist Director of Business Operations with special projects relating to office events, meetings, and client events;
• Work with internal stakeholders to identify needs, provide recommendations, adjustments, and advice as needed to ensure successful implementation of event planning;
• Work beyond scheduled hours as required.

• Must be initiative‑taking and resourceful creative problem‑solver with strong organizational, time management and planning skills and be able to successfully manage multiple projects in a fast‑paced environment;
• Demonstrated ability to multi‑task, set priorities and meet multiple deadlines in a fast‑paced environment; the ability to follow‑up and follow‑through;
• Budgetary preparation/ compliance accountability;
• Strong Microsoft Excel and Word skills;
• Self‑driven individual with proven ability to establish strong working relationships with internal and external teams and enjoy working in a team environment but also can work independently;
• Strict attention to detail; work well under pressure while meeting tight deadlines and adjust to changing priorities.

• Bachelor’s degree in Event Management, Hospitality, or related field…