Receptionist, Administrative​/Clerical

Firm Overview

H.I.G. Capital is a leading global private equity investment firm with $74 billion of assets under management focusing on the mid‑cap segment of the market. The family of funds includes private equity, growth equity, real estate, direct lending, special situation credit, and growth‑stage healthcare. H.I.G. provides capital to businesses with attractive growth potential and works closely with committed management teams and entrepreneurs to grow businesses of significant value.

With over 500 investment professionals, H.I.G. brings substantial operating, consulting, technology, and financial management experience to its portfolio companies. The firm is headquartered in Miami with offices in Atlanta, Boston, Chicago, Los Angeles, New York, San Francisco, and affiliate offices throughout Europe, Latin America, the Middle East, and Asia.

As the first impression of our leading global private equity investment firm, the ideal candidate is a welcoming and warm professional capable of fielding a high‑volume switchboard while also welcoming guests. The candidate is organized, detail‑oriented, and service‑oriented, anticipates the needs of those they support, manages competing priorities calmly and efficiently, and displays sound judgment in a variety of situations to achieve positive outcomes.

• Field a high‑volume switchboard, directing calls to the appropriate individuals with professionalism and calmness.
• Apply good judgment in screening calls, determining priority during peak periods, and adhering to company guidelines and protocols.
• Greet visiting employees and guests warmly and provide a high level of service and assistance.
• Communicate company information such as location and directions clearly and accurately.
• Provide clerical support such as data input, log maintenance, and mail distribution.
• Adhere to security protocols and ensure that a company representative escorts guests.
• Serve as the main point of contact for delivery services, vendors, and couriers.
• Process and reconcile travel and expense reimbursement requests in accordance with company policy and guidelines.
• Coordinate domestic and international travel arrangements, including flight, hotel, transportation, reservations, it­ineraries, and meeting coordination.
• Maintain detailed calendars, contacts, and databases for multiple professionals while ensuring accuracy and confidentiality.
• Coordinate logistics for internal and external meetings and conferences, including video conferencing, catering, and preparation of meeting materials.
• Coordinate and manage department activities and special events as requested.
• Handle sensitive information with utmost confidentiality.
• Act as a team player, providing support to peers when necessary.
• Execute internal ad‑hoc projects and responsibilities as requested.

• High school diploma and a minimum of two years of relevant experience required; college degree preferred.
• Proficiency in the Microsoft Office Suite required; knowledge of Concur and Salesforce preferred.
• Excellent written and verbal communication skills required.
• Strong confidentiality, sound judgment, and the ability to build and maintain relationships with key partners and peers.
• Exceptional interpersonal skills, reliability, and punctuality are essential.
• Position may require occasional availability outside business hours for urgent tasks such as last‑minute travel changes.

Salary range: $60,000.00 – $70,000.00 per year.