Coordinator, Academic Systems & Compliance

If you’re exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and diverse workforce—our most valuable asset.

At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses—the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away—MCCC offers the benefits of a robust institution with the close-knit feel of a true community.

In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents—making higher education more accessible for the whole family. With 69 degree programs and 35 credit certificate options, there are countless ways to grow with us—both personally and professionally.

Provide operational and administrative support for academic systems, grants management, and Academic Affairs processes. Assist in coordinating activities related to student advising systems, curriculum processes, scheduling, and post-award grant administration to support faculty, staff, and student success initiatives.

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

• Provide support for academic systems, including data entry, system updates, troubleshooting, and user support for advising, curriculum, and scheduling functions.
• Assist with data collection, tracking, and basic analysis to support Academic Affairs operations and reporting needs.
• Ensures academic departments and divisions meet college procedures, policies and processes related to accreditation and state and federal standards.
• Support the development and maintenance of training materials and assist in delivering training sessions for faculty and staff on academic systems.
• Serve as a point of contact for routine inquiries related to academic systems, resolving issues or escalating as appropriate.
• Assist with curriculum-related processes by coordinating documentation, tracking submissions, and supporting workflow management.
• Support post-award grant administration activities, including processing requisitions, tracking expenditures, maintaining documentation, and ensuring compliance with grant requirements.
• Assist with monitoring grant-related purchases, including invoicing, requisitions, and inventory tracking in coordination with the Grants Office.
• Process Academic Operations requisitions and support budget tracking activities.
• Coordinate adjunct faculty support processes in collaboration with division offices.
• Assist with the coordination and processing of academic agreements and related documentation.
• Maintain accurate, organized, and audit-ready records using institutional systems and Microsoft Office tools.
• Provide limited administrative support to Academic Affairs leadership, as needed, in support of departmental operations.
• Perform other related duties as assigned.

• This position is contingent upon grant funds.
• While performing the duties of this job, the employee is regularly required to use vision and talk or hear.
• Please note that assigned tasks and responsibilities span both campuses for all MCCC positions.

• Positions in this class typically require the ability to use a key board, hearing, seeing and repetitive motions.
• Sedentary Work:
  Exert up to 10 pounds of force occasionally and/or an negligible amount of force frequently or…