Immigration Billing Coordinator

JOB RESPONSIBILITIES

• Compile, review, and process attorney bills on a monthly basis for immigration matters.
• Track proformas to ensure timely and accurate billing submissions.
• Review and edit pre-bills as requested by attorneys, paralegals, and administrative staff.
• Monitor aged unbilled inventory and follow up with attorneys to ensure timely billing.
• Apply retainer and on-account funds in accordance with attorney instructions and firm policy.
• Monitor client retainers and coordinate replenishment requests when necessary.
• Process write-offs and billing adjustments in accordance with firm guidelines.
• Handle complex billing arrangements, including flat-fee matters, visa petition billing, split-party billing, and electronic billing submissions.
• Submit invoices electronically and assist with resolving e-billing rejections or discrepancies.
• Review supporting documentation for accuracy and compliance with client billing requirements.
• Research and respond promptly to internal and external billing inquiries.
• Identify, investigate, and correct billing inaccuracies or discrepancies.
• Maintain effective communication with attorneys, paralegals, administrative staff, and clients regarding billing matters and payment status.
• Maintain accurate billing files and ensure billing arrangements and client instructions remain up to date.
• Assist with preparation of client billing reports and account analyses as needed.
• Provide backup support to team members and assist with special projects and other duties as assigned.