Judicial Financial Clerk; Travel Coordinator

About the Position

The Judicial Branch of Arizona in Maricopa County is seeking an accomplished and motivated Judicial Financial Clerk (Travel Coordinator) to manage logistical and administrative components of business and group travel. The role includes booking flights, hotels, ground transportation, ensuring alignment with branch guidelines and budgets, supporting general accounting and reporting, troubleshooting travel disruptions, preparing and reconciling travel‑related financial documents, and maintaining accurate travel records.

The position offers a hybrid teleworking schedule and standard business hours (Monday‑Friday 8:00a.m.‑5:00p.m.).

• Arrange conference registrations, flights, hotels, rental cars, and other transportation.
• Ensure reservations align with branch policies and budgets.
• Compare pricing to identify cost‑effective travel options.
• Explain travel policies and escalate exceptions when appropriate.
• Develop and maintain accurate travel expense reports and assist with reimbursement processes.
• Reconcile travel vendor invoices and purchasing card activity.
• Provide assistance during travel disruptions such as delays or emergencies.
• Serve as the primary point of contact for employee travel support.
• Maintain complete records of trips, invoices, contracts, and approvals.
• Use available software tools to document, organize, and manage travel.
• Identify ways to streamline travel procedures and reduce costs.
• Recommend updates to travel policies as needed.
• Monitor and follow up on required documents and information.
• Perform other duties as assigned.

• High school diploma or GED.
• Two (2) years of accounting, bookkeeping, or specialized administrative experience.
• Combined education and experience may substitute on a year‑for‑year basis.

• Experience coordinating, arranging, and booking travel.
• Experience purchasing using a business credit card.
• Experience in accounting compliance and reconciliations.
• Excellent communication and customer service skills.
• Excellent organizational skills.
• Experience with Microsoft Excel and Adobe Acrobat.

• Proficiency in Microsoft Office programs (Outlook, Excel, Word, PowerPoint).
• Knowledge of electronic scanning and filing procedures.
• Ability to manage business credit card purchasing rules.
• Time management and task prioritization.
• Independent judgment within legal and departmental guidelines.
• Effective communication at all organizational levels.
• Ability to analyze and interpret complex documents.
• Organize work independently while contributing positively to a team.
• Complete assigned work in a timely, organized, and detail‑oriented manner.

• Pay Range: $20.25 to $30.50, with entry pay $21.03 to $21.92.
• Generous paid time off and sick leave.
• 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• State‑sponsored retirement pension plan participation.
• Employee assistance program and wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Eligibility for Public Service Loan Forgiveness (PSLF) program.

May require ability to lift up to 30 pounds, use hands for 20‑pound objects, and perform tasks that involve standing, walking, or prolonged sitting. Reasonable accommodation may be made for disabilities.

The Judicial Branch of Arizona in Maricopa County is an Equal Opportunity/ADA Reasonable Accommodation Employer. All offers are contingent upon a thorough background and/or fingerprint check. Criminal history information must be disclosed. The branch participates in the State Retirement systems ASRS or PSPRS, with mandated contributions.

Position is classified – judicial. The hiring authority will select the successful candidate based on departmental needs.