Office Manager

Office Manager

Chase Office Supplies, LTD — Brooklyn, New York, United States

Job Description | Chase Office Furniture

Department

Operations / Administration

Reports To

Leadership / Operations

Location

Brooklyn Navy Yard, New York City (In-office)

Employment

Full Time

Hours

8 to 4 pm

Compensation

Competitive hourly rate | Based on experience

Chase Office Furniture (Chase Office Supplies LTD) is a contract office furniture dealer with more than 50 years of service in New York City. Operating from the Brooklyn Navy Yard, we serve institutional clients including the NYC Department of Education, the School Construction Authority, government agencies, and nonprofits across the five boroughs. Our team of 25 professionals manages the full project lifecycle — from product sourcing and procurement through warehousing, delivery, and installation.

The Office Admin / Office Manager supports the day-to-day administrative and operational functions that keep Chase running smoothly. This role touches onboarding coordination, vendor management, scheduling, fleet administration, contract tracking, and internal office support. The right person is organized without needing heavy supervision, proactive about spotting and closing gaps, and comfortable creating structure in a fast-moving environment.

• Onboarding & Offboarding Coordination — Prepare onboarding logistics for new hires (checklists, workspace setup, day-one scheduling).
• Coordinate email and system account setup with the IT vendor (MSI).
• Support badge, building pass, and equipment readiness ahead of start dates.
• Manage offboarding logistics including access removal coordination and equipment return.
• Scheduling & Administrative Support — Schedule interviews, internal meetings, and recurring appointments across leadership and departments.
• Assist with non-confidential HR-related administrative tasks as directed.
• Organize meeting logistics, distribute agendas, and track follow-up items.
• Provide general administrative support to reduce bottlenecks across the leadership team.
• Vendor & service provider management — Manage day-to-day relationships with office vendors and service providers, including:
  Copier and office equipment vendors;
  Security camera systems and service; MSI (IT vendor) — laptop and equipment tracking;
  Other operational service providers as assigned.
• Track service agreements, renewal dates, and open vendor issues through to resolution.
• Fleet & Truck Administration — Track truck registration renewals and ensure documentation is current. Coordinate routine service scheduling for company vehicles. Maintain organized records for all fleet-related documentation.
• Contract & Document Administration — Track administrative contracts and flag upcoming renewals for leadership review. Maintain organized filing systems for operational records and agreements. Ensure key documents are accessible, current, and properly stored.
• Office Events & Special Projects — Coordinate logistics for staff events, internal business meetings, and end-of-year events. Support leadership with special projects and ad hoc operational needs as they arise.

Required

• Prior experience in an office administration, office manager, operations support, or administrative coordinator role.
• Strong organizational and time management skills — able to juggle multiple priorities without dropping follow-through.
• Strong written and verbal communication skills; comfortable with vendors, staff, and leadership.
• Proficiency with standard office tools and digital systems (Microsoft 365 or equivalent).
• High attention to detail and discretion when handling sensitive or confidential information.
• Ability to work independently and take ownership without needing constant direction.

Preferred

• Experience supporting onboarding or offboarding processes.
• Prior vendor coordination or office operations experience.
• Familiarity with basic HR or operations workflows.
• Experience scheduling across multiple stakeholders or departments.

Onboarding runs on time and new hires arrive to a ready workspace. Vendor relationships are actively…