Senior Executive Assistant, Sports & Entertainment and Talent Partnerships & Culture

Senior Executive Assistant, Sports & Entertainment and Talent Partnerships & Culture

New York, NY, United States

• Job Identification
• Job Category Administrative Assistant
• Business Unit Consumer & Community Banking
• Locations 450 W 33rd St, New York, NY, 10001, US
• Job Schedule Full time

We are seeking a highly organized, proactive Executive Administrator to provide dedicated support across two senior leaders, the Head of Sports & Entertainment Marketing and Head of Talent Partnerships & Culture. This role sits at the intersection of high-visibility partnerships, internal and external stakeholder management, and fast-moving initiatives.

As a Senior Executive Administrative Assistant in the Sports & Entertainment and Talent Partnerships & Culture team, you will play a critical role in enabling senior leadership by organizing priorities, protecting executive time, and ensuring smooth day-to-day execution. The ideal candidate is a master coordinator who thrives in a dynamic environment, anticipates needs, and drives seamless follow-through across teams, external partners, and event management, while partnering closely with the team’s shared Business Manager on scheduling, meeting preparation, and team collaboration needs.

Job responsibilities

• Balance the support across two executives and own complex, dynamic calendars and scheduling across time zones; prioritize with sound judgment and safeguard executive focus time.
• Coordinate domestic and international travel booking and logistics; manage changes with agility.
• Handle expense reports, invoices, and procurement workflows with accuracy and compliance.
• Serve as a first point of contact and liaison for internal leaders, cross-functional partners, and external stakeholders.
• Plan and support team meetings, offsites, partner meetings, and workshops including scheduling logistics and material preparation ie Briefings, memos, and decks.
• Maintain up-to-date distribution lists, org charts, onboarding kits, and contact directories for key partners and vendors.
• Support budget tracking, POs, and contract routing in partnership with Finance, Legal, and Procurement.
• Coordinate headcount and staffing logistics (interviews, onboarding, access requests) in partnership with HR.
• Assist with partner outreach, talent scheduling, briefing documents and cross-functional coordination.
• Coordinate vendor onboarding and SOWs; track milestones and elevate risks early.
• Draft, proofread, and deliver professional correspondence and internal communications (including newsletters, announcements, team highlights, and recognition content) while maintaining organized file systems, knowledge repositories, and shared drives using an intuitive, brand-aligned taxonomy to ensure accuracy and consistency.

Required qualifications, capabilities, and skills

• 10+ years of experience supporting senior executives or teams in fast-paced environments;
• Exceptional calendar, travel, and logistics management across multiple time zones.
• Strong project coordination skills with an ability to prioritize, multi-task, and meet deadlines with minimal oversight.
• Polished written and verbal communication; discretion and professionalism in handling sensitive information.
• High proficiency with productivity and collaboration tools (e.g., Microsoft Outlook, Excel, PowerPoint, Teams; or Google Workspace, project-management tools such as Asana, Smartsheet, or ).
• Comfortable interfacing with executives, talent/agents, partners, and vendors; client-service mindset.
• Detail-obsessed with a bias toward action, accountability, and continuous improvement.

Preferred qualifications, capabilities, and skills

• Experience in marketing, partnerships, entertainment, sports, or talent operations a plus.
• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note:
This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility.

These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected…