Office Manager & EA

Office Manager & Executive Assistant

Location:

New York, United States – Full‑time onsite in NYC. Must be able to work fully onsite in the New York City office.

We are seeking an Office Manager & Executive Assistant to support our NYC headquarters and provide comprehensive executive support to leadership in a high‑velocity, early‑stage web3 environment. The successful candidate will be the organizational backbone, ensuring friction‑free operations and optimal executive productivity.

Office Operations

• Environment Management: Maintain a pristine, highly organized, and welcoming office environment, ensuring meeting rooms and common spaces are consistently guest‑ready.
• Inventory Control: Proactively stock, organize, and manage office supplies, snacks, beverages, and kitchen inventory.
• Logistics & Deliveries: Oversee all incoming mail, couriers, packages, and logistics organization.
• Vendor & Facilities Relations: Serve as the primary point of contact for building management, cleaning crews, utilities, and external service providers.
• Resource Scheduling: Coordinate and manage calendars for shared office resources and dedicated meeting spaces.
• Team Support: Assist local leadership and team members with day‑to‑day operational coordination tasks.

Executive Assistant Support

• Calendar & Schedule Management: Masterfully manage complex calendars, scheduling requests, and multi‑party meeting coordination for leadership.
• Travel & Itineraries: Coordinate comprehensive domestic and international travel arrangements, lodging, reservations, and detailed itineraries.
• Administrative & Personal Support: Handle ad‑hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency.
• Workflow Tracking: Monitor action items, critical deadlines, and project follow‑ups across multiple fast‑moving work streams.
• Communication Management: Assist with inbox sorting, guest logistics, and external stakeholder engagement.

• Organizational Excellence: Exceptional project management skills with a proven ability to juggle multiple competing priorities simultaneously without dropping details.
• High Communication Standards: Superior verbal and written communication skills coupled with strong interpersonal Polish.
• Discretion & EQ: High emotional intelligence, absolute discretion, and impeccable judgment when handling sensitive or confidential information.
• Execution Mindset: A proactive, self‑starting approach with the ability to operate independently and anticipate operational needs before they arise.
• Geographic Commitment: Must be located in or willing to immediately relocate to New York City for full‑time onsite operations.

• Prior experience in a fast‑paced startup, venture capital firm, coworking space, high‑end hospitality, or corporate events environment.
• A strong professional curiosity or baseline alignment with the startup ecosystem, venture capital, or emerging technology sectors.

• High Autonomy & Agency: This environment is built for individuals who do not require constant supervision or hand‑holding. Candidates must excel at setting priorities and driving results independently.
• Execution & Hustle: Our client operates with a lean, builders‑only philosophy. No task is too small, and a hands‑on, low‑ego attitude is required.
• Uncompromising Dedication: This role demands a high level of commitment, immense focus, and a drive to excel within a competitive, elite ecosystem.
• Elite Professional Network: Work alongside a high‑trust, elite team of operators hailing from top‑tier backgrounds and interact with ambitious founders worldwide.
• Unmatched Exposure: Gain a front‑row seat to the cutting edge of tech innovation, offering a powerful launchpad for a long‑term career in venture capital, startups, or entrepreneurship.
• Uncapped Career Acceleration: The network, experience, and visibility gained in this role offer unique upward mobility within high‑impact tech ecosystems.
• Compensation: Competitive Base Salary + Equity package commensurate with experience.

We are committed to offering equal opportunities to all candidates. No discrimination will occur, and job adverts are accessible. If you need any reasonable adjustments during the hiring process or would like the advert in an accessible format, please let us know at the earliest opportunity.