Administrative Aide - Registrar

Location: Baldwinsville

Baldwinsville CSD is seeking an experienced candidate for the position of Administrative Aide in the Office of Curriculum & Instruction. The Administrative Aide is integral to maintaining efficient office operations and providing essential administrative support with day-to-day operations for students, staff, and administrators. The major responsibility of this position is acting as the District Registrar.

Responsibilities and essential duties include, but are not limited to the following:

1. Registers new students, verifies residency, requests records, assists withdrawing students, and sends records as needed. Contacts and/or corresponds with other schools or agencies to complete student registration and records. Must be able to coordinate an online registration system.

2. Maintains student records, related school records, transcripts, reports, databases, and correspondence records as needed. Performs duties in applicable programs to complete enrollment data.

3. Ability to review and understand divorce decrees, custody orders, McKinney Vento Act (rights of homeless families), the rights of ELL (English Language Learners) families and other legal documents. Must work as needed with all school designated personnel and other outside agencies.

4. Accurately maintains information related to student enrollment, promotion, retention, dropout, and graduation as applicable. Updates and purges student records as necessary and required by state and federal law.

5. Maintains My Learning Plan (Frontline) database as it pertains to department functions, including professional development days and curriculum work sessions.

6. Assists administrators in professional development set up.

7. Assists administrator in maintaining student teacher placements, affiliation agreements, and responding to emails from students and coordinators.

8. Processes department accounts payable, orders textbooks and supplies.

9. Assist with new staff orientation set up and ordering of supplies.

10. Assist the administrator with residency and custody investigations, including mailing letters, obtaining documents, working with the Truancy Officer, and setting up meetings.

Complete the on-line application, apply to the posting, and submit your resume and cover letter electronically with your application.