Grants Assistant; NYSHealth

The New York State Health Foundation (NYSHealth) seeks a Grants Assistant to directly support the Grants Management team.

The Grants Assistant provides administrative support for the grants management process and assists program and finance staff in all grants-related activities. The Grants Assistant creates and monitors reporting schedules, deadlines, and requirements to ensure consistent grant processing. The Grants Assistant reports to the Grants Manager; serves on a team with the Grants Manager, Senior Finance and HR Associate, and Vice President, Finance and Operations;

and interacts regularly with program staff.

• Generate correspondence related to awards, reports due, payment schedules, payment requests for finance staff, grants closing, no-cost extensions, budget modifications, and other grant-related issues.
• Monitor grants to ensure timely submissions of grantee reports, program staff approval, and payment requests to finance staff.
• Support and collaborate with the Grants Manager; assist in data system management, including data entry and reporting; and develop an increasingly sophisticated knowledge of the data management software (Salesforce/Foundation Connect).
• Act as liaison and information resource for grantees and applicants.
• Ensure all due diligence materials are received and in compliance with NYSHealth policies prior to review by finance staff.
• Maintain hard copy and electronic grant files.
• Review grants electronic mailbox daily and respond as needed to inquiries.
• Assist finance staff and the Grants Manager with annual audit.
• Identify and participate in professional development activities.
• Take on special projects as assigned.

A Bachelor’s degree and previous work experience in a professional setting are required. Experience working with database software is strongly preferred. Interest in a career path in nonprofits or grants management is preferred. Some experience in a grantmaking organization is a plus.

Other qualifications include:

• Excellent computer skills, including facility with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) and database software.
• Superb project management and organizational skills. Attention to detail and follow-through ability, including management of paper flow and time.
• Exceptional interpersonal skills: collegial, energetic, flexible, motivated, and able to develop productive relationships with colleagues, grantees, and applicants. Can work independently and as part of a team.
• Strong written and oral communication skills.

This position will ultimately be based in the Foundation’s New York City office, although all staff are currently working remotely.

The New York State Health Foundation welcomes applications from people of all cultures, backgrounds, and experiences, and values having a diverse staff. Employment opportunities are based upon individual capabilities and qualifications without regard to race, gender, religion, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as established under law.