KH- Personal Assistant - West Village, NYC

Overview

A kind couple in the West Village is seeking a top-tier, part-time or full-time personal assistant to help keep their busy lives running smoothly. The principals are flexible on scheduling, the role can be full-time, part-time 4 hrs a day 5 days a week or 2/3 full- days per week.

• Plan and book travel and itinerary
• Managing the household schedule, appointments, and daily logistics.
• Handling communications, such as coordinating with vendors, making reservations, scheduling services, and confirming appointments.
• Overseeing or assisting with household organization, tidiness, and inventory management (restocking supplies, tracking household needs, etc.).
• Running errands, including grocery shopping, picking up packages, or returning items.
• Light household support, including preparing spaces for daily use, ensuring things are in order, and noticing small details that require attention.
• Researching and sourcing items or services as needed.
• Handling small administrative tasks such as filing receipts, tracking expenses, or documenting tasks completed.
• Anticipating upcoming needs and preparing in advance, e.g., prepping for guests, travel, events, or busy workdays.
• Conducting research and organizing logistics for larger projects, including travel planning, house renovation, holiday event planning, etc.

• Warm but professional: friendly, approachable, and kind, yet able to maintain clear boundaries and discretion.
• Detail-focused: notices what needs attention without being prompted.
• Self-motivated: takes initiative and sees tasks through to completion.
• Strong organizational skills and the ability to prioritize multiple ongoing tasks.
• Excellent communication skills, especially via email/electronic communication, and including openness about unexpected challenges, mistakes, or oversights, and a willingness to learn from them.
• A proactive mindset—able to foresee needs and take initiative without having to be instructed at every step.
• High level of discretion, professionalism, and reliability.
• Strong problem-solving skills and resourcefulness in navigating unexpected issues.
• Tech-savvy and comfortable with scheduling systems, online ordering, and household apps especially Google Suite.
• Comfort working both independently and collaboratively with household members and any additional staff or vendors

• US work authorization
• Seeking a long-term role
• Local to NYC with the ability to work in person in the West Village
• Tech-savvy, experience working with Google suite

• $50-60/hr.+
• Benefits to be discussed