Scheduling Coordinator

Who We Are

Trans Perfect Legal (TL) empowers legal professionals to leverage AI, analytics, and multi‑language technology across e‑discovery, forensic consulting, due diligence, privacy, managed review, and staffing projects. TL provides software and service solutions to Am Law 200 and Global 100 firms, and the majority of Fortune 500 corporate legal departments.

As a Scheduling Coordinator you will maintain the day‑to‑day calendar of all client‑scheduled events, staff them with appropriate vendor personnel, and coordinate this information between sales, clients, and vendors.

• Schedule depositions, arbitration, meetings, and other events in our internal database.
• Confirm the next day’s calendar with all clients and vendors.
• Staff proceedings with applicable independent personnel.
• Answer client emails regarding scheduling.
• Assist in educating sales on the scheduling process and handle correspondence for sales when necessary.
• Answer the office phones as needed.
• Document key information in job folders for each assignment, including client requests, production needs, and billing.
• Proactively source new vendors for future assignments.
• Complete all other tasks deemed appropriate for this role and assigned by the manager/supervisor.

• Minimum bachelor’s degree or equivalent experience.
• Strong multi‑tasking capabilities.
• Excellent organizational skills and ability to stay organized throughout the day.
• Strong attention to detail.
• Excellent written and oral communication skills.
• Ability to work well under pressure while maintaining professionalism.
• Occasional after‑hours or weekend email responses.

• Relevant industry or similar office experience.
• Previous experience in a challenging or high‑demand role.
• Knowledge of legal terminology or court‑reporting industry.

Trans Perfect provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.