Executive Operations Coordinator

Requirements

• 1+ years of professional experience or relevant internships
• Excellent organizational and communication skills
• Proficiency in Google products (Gmail, Google Calendar, etc.)
• Ability to work onsite in our 1 WTC HQ at least one day a week (3 days preferred)
• Resourceful and adaptable; willing to assist wherever necessary
• Able to lift and carry boxes up to 20 lbs
• ATS experience a plus
• Ability to maintain confidentiality and handle sensitive information

• We are seeking a People & Executive Operations Coordinator to join our team
• Reporting to the CHRO, this role offers a unique opportunity to work on a diverse range of People Ops/Office projects and tasks, including onboarding, recruitment scheduling, and office operations as well as support three executives (CEO, CFO, CHRO) at our amazing 1 WTC HQ
• Support the People Team with interview scheduling and coordination for candidates and hires
• Support the CEO, CFO, CHRO with scheduling, travel arrangements and expenses
• Assist with onboarding new employees, including registering key cards and conducting day-one office tours
• Assist in gathering and documenting references for new hires
• Collaborate with the L&D team to ensure new hires have a seamless onboarding experience
• Manage conference room scheduling, ensuring proper setup and smooth guest flow
• Provide an exceptional customer service experience, acting as the face of Wunderkind for visiting guests and employees
• Assist in managing daily facilities requests and vendor coordination, serving as a point of contact for 1 WTC Building Management