Office Coordinator

Office Coordinator

At BCLP, we’ve built our firm on the foundations of thinking differently. Curious, inquisitive and unbound by tradition, we’re building change within our sector and beyond. This position requires a high degree of professionalism, organizational skills, and discretion when dealing with confidential information.

• Performs various administrative tasks for Administration, including a broad range of confidential duties that require initiative and judgment in making independent decisions
• Serves as liaison between BCLP offices, building management, vendors, and other GBS departments
• Implements general policies and procedures for the efficient and effective day‑to‑day operations of the office under guidance of the ROA/DOA
• Coordinates with General Services, Records and IS to ensure appropriate completion of tasks needing onsite assistance
• Assists with new hire and visiting attorney set-ups including office preparation and IT coordination
• Provides reception and hospitality support to the office; answering mainline calls, meeting coordination, conference room reservations and catering needs
• In partnership with ROA/DOA, manages office maintenance and upkeep; schedules service calls, maintains basic cleanliness and decorates for holidays/events
• Processes invoice and expense reimbursements
• Coordinates office events for staff and lawyers including receptions, partner meetings, staff appreciation week events, on‑site visits and events not covered by the Marketing or Recruiting Departments as requested by the ROA/DOA
• Negotiates hotel rates for the office with various properties for best offer and accommodations
• Keeps office personnel informed regarding routine announcements, safety bulletins, traffic situations and any area emergencies that may occur.
• Interacts positively with attorneys and staff in a fast‑paced environment, remaining flexible, proactive, resourceful, and efficient
• Performs other duties as assigned and deemed appropriate by the ROA/DOA
• Communicates both verbally and in writing with individuals on all levels, internally and externally, with diplomacy and tact
• Handles highly confidential personnel and administrative matters with discretion
• Works well under deadline pressure while maintaining professional composure
• Multitasks efficiently amid frequent distractions and changing work priorities
• Works independently and builds confidence and trust when working as part of a group
• Is detailed oriented and demonstrates initiative
• Demonstrates proficiency of Microsoft Word, Excel, PowerPoint and Outlook
• Can lift up to 20 pounds; stand, sit, walk, bend and stoop for an extended period of time; reach and lift overhead; climb a small ladder; and engage in excessive telephone and computer usage
• Regularly reports to work on the days and times scheduled
• Works overtime as required

• Minimum five (5) years of general office experience
• Minimum two (2) years Human Resources, Administrative or Recruiting experience preferred
• High School Diploma or equivalent

At the time of posting, the estimated New York range is $72,000 to $85,000 for a full‑time work schedule. Actual compensation will be influenced by various factors, including but not limited to the level of relevant experience, skill sets, training, licensure and certifications, internal equity, market data, and other job‑related factors permitted by law. The range is based on a full‑time work schedule.

Additional compensation may include an annual discretionary bonus.

BCLP is an equal employment opportunity employer. The Firm strictly prohibits discrimination against any applicant or employee based on race, color, religion, national origin, age, military status, gender (including pregnancy, childbirth, lactation or medical conditions related thereto), sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law. The Firm also strictly prohibits harassment of applicants or employees based on any protected class or status.