Advancement Associate, Administrative​/Clerical

ABOUT RAZOM OVERVIEW OF ROLE

Razom is seeking a dedicated, organized, and mission-driven associate to join the Advancement team and help in the creation and implementation of strategies that ensure sustainability and organizational growth. This role supports Advancement operations including project management; engagement with internal and external stakeholders; supporting special events; assisting with platforms related to communications and donor relations; coordinating gift processing and stewardship; and managing inventory and materials.

The ideal candidate is a people person with excellent communication skills, strong organizational and analytical abilities, and comfort solving problems in a fast-paced environment.

Chief Advancement Officer; this role is a partner to multiple functions across the department like Donor Stewardship, Operations, and Events.

• Maintain organized systems for calendars, deadlines, templates, standard operating procedures, and shared resources to improve team consistency and efficiency.
• Produce routine reports and lists (e.g., acknowledgement status, event RSVP summaries, stewardship activity).

• Coordinate donor acknowledgement and recognition processes, including receipts, gift thank-you letters, and stewardship touchpoints. Ensuring timely acknowledgement and accurate recording.
• Assist with donor reporting preparation by gathering information, formatting content, and tracking timelines to completion.
• Track and support the integrity of our database, ensuring each constituent’s story and connection to Razom is carefully recorded. Maintain accuracy of contact information, communication preferences, relationships, and engagement history.
• Triage/manage donations, support razom, and razom news inboxes.

• Provide administrative and coordination support to the Major Giving program, including scheduling, brief preparation, and follow-up tracking.
• Assist with prospect and donor research support as needed, including compiling background information and summarizing engagement history.
• Help keep the donor pipeline organized by supporting updates to moves management records, contact reports, and task reminders in the CRM.

• Support planning and execution of fundraising and donor engagement events (virtual and in-person), including timelines, run‑of‑show, guest lists, invitations, RSVPs, seating, and day‑of logistics.
• Coordinate event communications that inspire participation, including follow‑up, reminders, confirmations, thank‑yous, and post‑event notes.
• Assist with vendor coordination, venue logistics, catering, A/V, materials, and internal stakeholders to support smooth event delivery.
• Help create a warm environment that encourages philanthropy.

• Bachelor’s degree or equivalent experience.
• 1-3 years of relevant experience in development/advancement, nonprofit operations, event coordination, administration, or a similar role.
• Demonstrated ability to manage multiple projects with strong attention to detail and follow‑through.
• An optimistic and proactive problem‑solver who enjoys working both collaboratively as part of a team, and independently as a project owner.
• Strong written and verbal communication skills, including comfort drafting donor‑facing messages, and ability to maintain confidentiality with sensitive information.
• Experience working with databases/CRMs and project management software (e.g., Asana) is a plus.
• Proficiency of Ukrainian language/knowledge of Ukrainian audiences is a plus.

Razom offers generous paid time off, medical and dental insurance, a 401(k) plan, and unique opportunities for ongoing professional development.

$58, annually. This role is non‑exempt and eligible for overtime pay.

Final salary based on experience, qualifications, and scope of work.

Razom is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction, or current employment status. Razom is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose.

We encourage candidates from different backgrounds to apply.