Floater Assistant

Our client, a top global private equity firm, is seeking a temporary assistant to provide seamless administrative support to executives on the PE team. General hours are 8/9 am‑5/6 pm with flexibility for overtime as needed. In‑office Monday‑Thursday with Friday being a remote day; must have flexibility to go in office if needed.

• Extensive calendar management including scheduling meetings and communicating details to attendees.
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow‑through on projects to successful completion under deadline pressures.
• Screen incoming calls and greet guests in a professional and courteous manner.
• Arrange complex travel plans, compose detailed itineraries, obtain necessary travel documents and coordinate visas.
• Schedule and organize conferences and off‑sites including all related logistics.
• Prepare and compose letters, memos and routine correspondence; edit for accuracy and clarity, proofread for spelling, grammar, format and consistency.
• Allocate and process expenses for executives, including American Express and out‑of‑pocket expenses using SAP Concur.
• Use US Mail, Fed Ex, and other services to send and track priority mail; work with mailroom staff to send packages as needed.
• Provide phone coverage and back‑up assistance.
• Perform other ad‑hoc tasks as assigned and required.

• BA/BS degree preferred.
• 5 + years of administrative support experience or equivalent combination of education and experience.
• Ability to thrive in a fast‑paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines.
• Ability to shift gears independently and demonstrate flexibility in different coverage assignments.
• Strong initiative and ownership of responsibilities; proactive, positive attitude toward given tasks, planning ahead for potential issues and taking appropriate action.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations; poise, tact and diplomacy.
• Superb written and verbal communication skills; strong attention to detail when composing and proofing materials.
• Team‑oriented and collaborative attitude.
• Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word and PowerPoint.
• Working knowledge of office administrative procedures and standard office equipment.
• Experience supporting a group of executives in a corporate environment highly preferred.
• Experience in the finance industry preferred but not required.

Beacon Hill is an equal‑opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits:
Beacon Hill offers a robust benefit package including medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successful hiring, details will be provided related to our benefit offerings.