Office Support Agent​/Receptionist, Administration Section

Office Support Agent/Receptionist – Administration Section

The European Union Delegation to the United Nations, New York is looking for an enthusiastic, service‑minded candidate to serve as an Office Support Agent/Receptionist in the Administration Section.

Location:

666 Third Avenue, New York, NY 10017

Contract:

2‑year fixed‑term contract with the possibility of two renewals, up to 7 years; an indefinite contract may be offered after the seven‑year term.

Start date:

August 1, 2026

Salary: $51,000–$60,000 per year, depending on relevant experience (2–6 years).

Benefits: 401(k), dental insurance, health insurance, vision insurance, paid time off, flexible schedule, 24 days of annual leave plus public holidays.

Working hours:

37.5 per week.

• Manning the EEAS Reception Desk and answering all phone calls.
• Coordinating meeting rooms.
• Preparing drinks, setting up lunches and receptions.
• Backing up the internship coordinator.
• Managing the driver’s calendar and all driver files (hours, calendar, etc.).
• Primary point of contact with drivers.
• General secretarial duties concerning administrative issues.
• Greeting visitors and maintaining the visitor log and statistics.
• Assisting with hotel reservations for Brussels‑based officials and visitors, obtaining offers from hotels, and booking rooms for delegates.
• Occasional assistance at hotels for VIPs.
• Applying for UN passes for Brussels‑based officials and visitors.
• Regularizing private telephone bills and voice‑mail programming.
• Managing and ordering office supplies.
• Keeping track of meetings for statistical purposes.
• Managing all deliveries, including dispatching Fed Ex mail.
• Photocopying and distributing correspondence.
• Managing residence and office wine inventory with the help of the HoD’s secretariat.

• Minimum 2 years of relevant experience.
• Proficient written and oral English; professional, discreet, and able to safeguard confidential matters.
• Excellent organisational skills, flexibility with working hours, independent judgement, and stress tolerance.
• Excellent communication and interpersonal skills.
• Proficiency in IT tools (Word, Excel, Outlook, etc.).
• Ability to work autonomously, calmly under pressure, and use initiative.
• Experience working with diverse teams in a multicultural environment.

• High school diploma required; bachelor’s degree is an asset.
• Experience in an EU Delegation, UN, or other international institution.
• General knowledge of the EU and how an EU Delegation operates.
• French language knowledge is an asset.

The Delegation does not sponsor visas for Local Agents; applicants must have existing US work authorization that does not require sponsorship.

EEO statement:
Candidates who have not been shortlisted will not be contacted individually; however, the Delegation will inform the remaining candidates once the recruitment procedure has been completed.