Part-Time Administrative Assistant

Position: PART-TIME ADMINISTRATIVE ASSISTANT (14 hours)
Location: Jamaica

Part-Time Administrative Assistant

SCO Family of Services is looking for a part-time Administrative Assistant for the Queens Family Treatment and Rehabilitation Preventive Program. The ideal candidate will be a conscientious self-starter with previous experience.

Responsibilities:

• Assist with overall clerical and administrative functions including handling mail, timekeeping, scanning, photocopying and scheduling appointments and meetings.

• Responsible for case record filing and maintenance; preparing of open and closed files.

• Maintain supplies; handle purchasing requests.

• Maintain accounts payable and accounts receivable.

• Reconcile purchase card and petty cash accounts; expense reimbursement requests, metro card requests.

• Establish, maintain and revise record keeping and filing systems.

• Provide casework support for concrete case management tasks, e.g. rent arrears, utility shut off, furniture assistance for families as needed

• Conduct assessment of financial resources for families as needed

• Gathering resources for clients (i.e. camps, vocational/alternative school settings, housing information, recreational activities, etc.)

• Manage facility related accounts and concerns.

• Data entry as assigned.

• Assist to maintain training databases and run reports.

• Liaise with other agency departments including IT, business operations, finance, training and HR.

• Coordinate events and special projects as requested.

• Carry out other assignments as deemed appropriate and necessary to the functioning of the Department as requested.

Qualifications:

• High school diploma/GED;
Associates Degree preferred.

• Bilingual English/Spanish

• One-year prior experience as an Administrative Assistant/Office Manager a plus.

• Proficiency with Microsoft Office, Excel and Word; willingness to learn program specific databases.

• Familiar with data entry and running reports.

• Strong verbal and written communication skills.

• Strong interpersonal skills and ability to maintain confidentiality.

• Experience working successfully in multi-cultural environments serving vulnerable or underserved populations.

• Friendly and welcoming personality.

• Team player.

• Occasional evenings required.

SCO Family of Services is an equal employment opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.