Administrative Assistant

Job Details Level: Experienced

Job Location:

BSIS - Bayshore, NY 11706 Job Category:
Indirect Labor - IDL Administrative Assistant

Full Time, Regular

Vantage Elevation, LLC is North America’s leading independent manufacturer of elevator components and systems. Vantage is comprised of eight business units including GAL Manufacturing; GAL Canada; BSIS;
Hollister-Whitney;
Elevator Controls;
Courion;
Bore-Max;
Thames Valley Controls and Vertical Dimensions. Through its brands, Vantage supplies almost all electro‑mechanical devices used in contemporary elevators. The Vantage group employs over 900 staff in multiple locations across the United States, Canada, and the United Kingdom.

We are seeking a reliable, organized, and detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate will be professional, proactive, and comfortable managing multiple responsibilities in a fast‑paced office environment.

• No degree required. Any experience with AI software a plus.
• Previous administrative office experience preferred
• Proficiency in Microsoft Office programs, including Word, Excel, & Outlook
• Experience with Quick Books required
• Strong organizational and communication skills
• Ability to read, write, and speak English fluently.
• Ability to multitask and work independently
• Professional attitude and attention to detail

• Answer and direct phone calls and emails
• Maintain filing systems and office records
• Assist with invoicing, billing, and data entry
• Handle general administrative and clerical duties
• Support accounting and bookkeeping functions using Quick Books
• Coordinate with vendors, clients, and team members
• Maintain office organization and assist with day‑to‑day operations

• General office environment.
• Must be able to remain sedentary for extended periods of time.
• Risk of injury on warehouse floor.
• The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as safety glasses with side shields.

• Limited physical effort. Requires occasional moving of materials and equipment.
• Must have the ability to lift a minimum of 25 lbs.

• Compensation for New York Applicants: $25.00 to $30.00 per hour (Actual compensation will be determined based on experience, location, and in keeping with local legislation).
• Opportunity for long‑term growth within the company
• Medical/Dental/Vision/Life Insurance
• HSA
• Employee Assistance Program (EAP)
• Plum Benefits
• and more!

• Full Time, Regular
• Day shifts, typically 8:00am-4:30pm
• Based in the Bay Shore, NY (In‑Person)
• Vantage Elevation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you’re excited by the prospect of working at the forefront of engineering technology with a world‑class employer that values your ambition, problem‑solving abilities, and employee‑oriented mindset then we invite you to apply.