Executive Assistant

Overview

Connecting clients to markets – and talent to opportunity. With 5,400+ employees and over 80,000 institutional, commercial, and payments clients, we operate from more than 80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrained yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Business Segment Overview:

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies.

Position

Purpose:

StoneX is a public financial-services company, located in midtown Manhattan, which provides risk management strategies and access to financial markets to its clients. We are seeking a highly polished and experienced Executive Assistant to support the Chief Executive Officer in our New York City headquarters location. This role requires exceptional judgment, precision, and discretion, as well as the ability to operate effectively in a high-pressure, time-sensitive environment.

The Executive Assistant will serve as a trusted partner to the CEO, managing complex priorities, sensitive information, and interactions with senior internal and external stakeholders.

Primary Accountabilities and Responsibilities

• Manages complex calendar, coordinates and prioritizes appointments/meetings and plans events utilizing MS Outlook
• Answers a high volume of calls, answer phone for CEO and take messages, when necessary
• Coordinates travel arrangements, both domestic and international, and support with travel documentation and procedures (itineraries, visa/passport procedures)
• Involves light personal assistant work
• Provides assistance with Executive Committee activities:
  • Schedules meetings and manages SharePoint site (conference call attendance, agenda items and documents)
  • Communicates decisions to applicable parties
  • Organizes monthly and quarterly management meetings (calendar invites, dial-in instructions)
  • Provides onsite support to Executive committee meetings as needed
• Assists Executives with preparations for special presentations to the Board (editing, printing)
• Schedules conference calls and send out Outlook invites to the appropriate candidates
• Reviews and sorts paper-based and electronic mail, identify action required and take action where appropriate
• Drafts and edits business documents and e-mails
• Develops relationships with clients, co-workers and other assistants in various StoneX offices
• Provides back-up support to other colleagues within office, as needed
• Remains up-to-date on all key issues, tasks, results and efforts required of the office manager / company and provides support to ensure all are achieved on time or ahead of schedule and in a professional and quality-focused manner
• Coordinate meetings and prepare arrangements for conferences, meetings, luncheons & events, with help from Receptionist / Office Facilities
• Coordinates invoice processing, coding and logging for department
• Maintains prompt and regular attendance.
• This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Minimum Qualifications

• 3+ years of experience as an Executive Assistant supporting a C-level or senior executive
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills with a high level of attention to detail.
• Proven ability to handle confidential and sensitive information with discretion.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort…